Accounts Payable Administrator

Who We Are

IDS is a leading in-vitro diagnostic solution provider to the clinical laboratory market. We develop, manufacture and market innovative immunoassays and automated immunoanalyser technologies to provide improved diagnostic outcomes for patients.

IDS Boldon is the global IDS Headquarters occupying a single, multi-disciplined site.

The site focuses on the manufacture and distribution of manual Immunoassay products. On site Purchasing, Logistics, Production, Quality Control and Process Development departments manage the supply chain, supported by local Sales Support, Quality Assurance, Regulatory Affairs and Finance departments. As Group Headquarters, IDS Boldon also houses all head office functions.

The Opportunity

We’re offering an incredible opportunity to gain hands-on experience and grow within a global organisation. As an Accounts Administrator, you’ll play a pivotal role in ensuring smooth and efficient financial operations. This is your chance to work in a meaningful industry, collaborate with experienced professionals, and develop valuable skills in a dynamic, fast-paced environment—all while working within an organisation that expands the boundaries of human health through science!

Sound like the perfect fit for you? Apply today and start your journey with us!

Principal Accountabilities

In this role, you will manage a varied range of general finance administrative tasks, including:

• Invoice Processing: Review, process, and manage vendor invoices.
• Query Resolution: Investigate discrepancies and maintain accurate tracking spreadsheets.
• Supplier Payments: Manage payment runs and process ad hoc payments.
• Reconciliation: Reconcile supplier statements and bank accounts accurately.
• Intercompany Operations: Process intercompany invoices, transfers, and reconciliations.
• Expense Management: Process personal and corporate credit card expenses via Cleemy (expense system), Barclaycard, and Syteline.
• Vendor Records: Set up and update vendor information.
• Reporting: Deliver weekly balance reports and prepare month-end journals.
• Quarter-End Reviews: Oversee AP and AR cleardown and prepare accruals.
• System & Archiving Management: Address expense system updates and oversee off-site archiving.

Qualifications

• GCSEs in Maths, English, and IT.
• Higher-level qualification in accounting, finance, AAT, or a related field (preferred but not essential).

Skills

• Strong data entry skills.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and other formulas.
• Exceptional attention to detail and strong organisational abilities.
• Good communication skills, with the ability to collaborate effectively with colleagues and vendors.
• Strong problem-solving skills to identify and resolve discrepancies efficiently.
• Adaptability and a proactive attitude in a fast-paced, dynamic environment.

Work Experience

• Previous experience in an administration or accounts payable role is desirable.

Our Values

• Embrace the unknown - every big idea starts with a bold, fundamental question: What If?
• Passion for people - our people are our greatest asset and fuel our success in service of humanity.
• Collaborate for success - we put team before self to achieve the unexpected with transparency, accountability and integrity.
• Partner with purpose - we inspire new paths with customers to accelerate positive outcomes.

Benefits

We truly value our people and provide a mix of benefits as well as providing an environment where our employees’ career and wellbeing can flourish.

Here is a taster of what we offer:

• 25 days holiday + bank holidays. In addition, we offer a holiday purchase scheme where employees can purchase a further 5 days. (Please note, in this role you may need to work a bank holiday and will receive x2 days BH in lieu)

• Enhanced private company pension, IDS contribute up to 5% of your annual salary.

• Should you wish to opt into private healthcare, IDS will pay 50% of your healthcare cover for either single or family plans.

• Access to our Employee Assistance Platform, providing you and your family with access to wellbeing resources and therapy, as well as retailer discounts.

• Life insurance at 2x your annual salary.

• Hybrid working

• Sports and social club - a subsidised membership scheme offering four fun activities each year (go-karting, abseiling, meals out, comedy club, cinema etc)

• Benefit from our Skillsoft learning and development platform, offering a wide range of modules to tailor your personal growth

• Free on-site parking

•Discretionary annual bonus

• Complementary tea, coffee, fruit and season treats

Diversity, equality and inclusion is really important to us and we are committed to creating a culture where everyone feels that they can truly be themselves and bring their own originality, creativity and identity to IDS.