Accounts Payable Assistant

Dalkia UK is a leading provider of technical engineering solutions for the built environment. We design, manage, and optimise smart spaces, utilising emerging technologies to enhance the environments where people work, learn, and live.

Accounts Payable Assistant

Dalkia Scotland is excited to present a fantastic opportunity to be part of a new accounts team within our finance department. We are looking for a dedicated and experienced Accounts Payable Assistants to join us and shape the new accounts team.

Job Purpose:

To efficiently and accurately manage the purchase ledger function for Dalkia Operations Ltd (Scotland).

Aims and Objectives:

To execute the key responsibilities and accountabilities listed below, supporting Dalkia in maintaining its market-leading status within the industry.

Key Responsibilities and Accountabilities:

The Accounts Payable Assistant shall work on daily purchase ledger administration duties, including but not limited to:

• Manage Dalkia Scotland Accounts Payable mailboxes to ensure all items are processed / saved
• Process and register high volume vendor invoices / sub-contract applications
• Ensure supplier invoices are matched to an approved purchase order; take ownership to investigate and clear queries/exceptions (via email or telephone, internal or external stakeholders)
• Attend and actively contribute to periodic operational AP review meetings
• Undertake monthly supplier statement reconciliations, investigate and clear exceptions
• Support in the Accounts Payable Team Leader in the preparation of periodic payment runs
• Management of direct debits (set-up, invoice processing and cash allocation, cancellation if required)
• Keeping up to date with statutory legislation (e.g. CIS & Reverse VAT); process relevant deductions and submissions / payments required to HMRC
• Maintaining strong relationships with customers and supplier.
• Maintaining a full understanding of the Procure to Pay process.
• Other ad-hoc accounts payable/purchasing duties as required by the Accounts Payable Team Leader and/or Finance Director including the year-end, statutory financial audit.

Health & Safety:

All employees are required to take reasonable care for their own health and safety, as well as that of others who may be affected by their actions or omissions. Employees must adhere to all guidance and instructions as detailed in the Health & Safety Policy.

Person Specification:

Qualifications, Experience, Knowledge, and Skills

• Prior experience of working within an Accounts Payable or finance related function (a high volume and complex environment preferred).
• Solid knowledge of principles, practices, regulations, and procedures relating to Accounts Payable and Procurement
• Excellent computer literacy skills including Microsoft Excel (minimum formulae requirements comprising VLOOKUPs and Pivot Tables)
• Excellent literacy and interpersonal skills
• Excellent attention to detail and problem-solving skills.
• Ability to work to deadlines

Join us and be part of an exciting new team in Dalkia Scotland!

How to Apply:

If you are an experienced Accounts Payable Assistant ready to take on exciting challenges, please apply or email a copy of your CV to chris.court@dalkia.co.uk.