Administrative Assistant

Join Our Team as an Administrative Assistant to the Chief Scientist!

Are you a detail-oriented professional who thrives in fast-paced environments? Do you have a knack for organisation and a passion for supporting innovative leaders? If so, we want you to be part of our dynamic team! We are at the forefront of scientific innovation, dedicated to pushing boundaries and creating impactful solutions. Our team is made up of passionate individuals who collaborate seamlessly to achieve excellence. As we continue to grow, we're looking for a talented Administrative Assistant to support our Chief Scientist and enhance our day-to-day operations. In this role you will provide a high-level of administrative support, including managing the Chief Scientists calendar, scheduling appointments, and prioritising key matters. This will include:

Responsibilities:

• 📆 Calendar Management: Take charge of managing the Chief Scientist’s calendar by scheduling appointments and prioritizing key matters.
• ✈Travel Coordination: Handle all travel logistics including accommodations and itineraries, ensuring smooth travel experiences.
• 🤝Meeting Organization: Prepare correspondence, arrange conference calls/meetings with external partners, and plan business luncheons or client dinners.
• ✍Event Coordination: Assist with company events and special projects that foster team building and engagement.
• 📃Documentation Management: Organize files efficiently while ensuring easy access to relevant materials.
• 💱Expense Tracking: Keep track of expenses related to travel/events; ensure timely submissions through the T&E system.
• 📅Reporting & Presentations: Prepare reports, presentations, agendas, and minutes that support key meetings/projects within the organization.

Experience Required:

• 2+ years of experience providing administrative support to senior-level leaders, with demonstrated proficiency in managing schedules, appointments, and coordinating travel.
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Exceptional verbal and written communication skills.
• Proven ability to manage time effectively, prioritize tasks, and meet deadlines.
• Self-motivated, proactive, and able to anticipate the needs of others. Detail-oriented, with a talent for identifying key information and managing competing priorities.
• Professional demeanour, with excellent interpersonal and client-facing communication.
• Dependable, trustworthy, and capable of handling confidential matters with integrity.
• Willingness to be based from the office 5 days per week (Monday to Friday).

What is in it for you?

Working alongside a highly talented team, with leading names in the quantum computing industry. We offer a highly competitive package, equity, 28 days of paid holiday (in addition to public holidays), a workplace pension, a positive approach to flexible working and enhanced parental and adoption benefits.

About Us:

Science Led, Enterprise Driven – Accelerating Quantum Computing

Quantinuum is the world’s largest integrated quantum company, pioneering powerful quantum computers and advanced software solutions. Quantinuum’s technology drives breakthroughs in materials discovery, cybersecurity, and next-gen quantum AI. With approximately 500 employees, including 370+ scientists and engineers, Quantinuum leads the quantum computing revolution across continents.

We unite best-in-class software with high-fidelity hardware to accelerate quantum computing. With integrated full-stack technology, our world-class team is rapidly scaling quantum computing. We’re hiring the world’s best talent to make it happen. Join us!

Quantinuum recently secured $300m in funding, visit our news pages to learn more about this and other Quantinuum scientific breakthroughs and achievements: https://www.quantinuum.com/news

Please note that employment with us is subject to successfully passing our pre-employment screening checks. We are an inclusive equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.