Administrative Specialist

Key Responsibilities:

1. Front Office Management:

• Serve as the first point of contact for visitors, customers, and senior HCL leadership.
• Answer and direct calls, handle inquiries, and assist with general administrative tasks.

1. General Office Administration:

• Manage office supplies, coordinate with vendors, and maintain inventory for office and kitchen supplies.
• Coordinate with different departments to ensure smooth office operations.

1. Facility Management:

• Oversee office maintenance, ensuring the office space is clean, organized, and well-maintained.
• Coordinate with facilities team for any repairs or upkeep needed.

1. Meeting Room Bookings and Upkeep:

• Manage the booking of meeting rooms and ensure they are appropriately set up for meetings, including necessary equipment and refreshments.
• Ensure meeting rooms are kept tidy and ready for use at all times.

1. Visitor Management:

• Greet and direct visitors to appropriate personnel or departments.
• Maintain visitor logs and issue visitor passes as needed.

1. Courier & Dispatch Management:

• Handle incoming and outgoing courier services, ensuring timely delivery and dispatch of documents and packages.

1. Kitchen Management:

• Oversee the kitchen area to ensure cleanliness, stock levels, and proper organization.
• Ensure proper arrangement for snacks, beverages, and catering requirements.

1. Seating Management:

• Maintain seating arrangements and ensure office seating is organized and aligned with employee needs.
• Handle seating allocations for new joiners and visitors.

1. Catering Arrangements:

• Coordinate the arrangement of catering services for office events, meetings, or special occasions, ensuring quality and timely delivery.

1. Meet & Greet Senior Leadership:

• Provide a warm and professional welcome to visitors, customers, and senior leadership team members.

Qualifications and Skills:

• Proven experience in office management or administration roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage various administrative tasks efficiently and independently.
• Professional and approachable demeanor.
• Ability to work well in a team environment.

For more information kindly contact at sunakshi.chauhan@hcltech.com