Assistant Company Secretary

London, England, United Kingdom

12/4/2024

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram .

About The Role

We are seeking a Corporate Governance Specialist to join our team and play a pivotal role in managing global subsidiary governance, ensuring regulatory compliance, and supporting high-level board and committee functions. If you are passionate about corporate governance, enjoy working in a dynamic, multinational environment, and are ready to take on a challenging yet rewarding role, we want to hear from you.

Key Responsibilities

Subsidiary Governance:

• Manage records, statutory compliance, and entity management software for over 80 global subsidiaries.
  
  

Regulatory Compliance

• Prepare and file statutory reports.
• Monitor legal changes to ensure adherence to relevant policies and regulations.
  
  

Board & Committee Support

• Assist with governance and reporting practices.
• Prepare for and support Group Board and regulated entity meetings.
  
  

Stakeholder Liaison

• Coordinate with directors, banks, registries, and other authorities.
• Handle confidential Know Your Customer (KYC) requests.
  
  

ESG & Reporting

• Support Environmental, Social, and Governance (ESG) compliance and reporting.
• Ensure adherence to UK and global ESG regulations.
  
  

Training & Transactions

• Assist in directors’ training programs.
• Support intragroup transactions and related activities.
  
  

Education

Qualifications and Skills

• Bachelor’s degree required.
• Company Secretary qualification (part or fully qualified) is highly desirable.
  
  

Experience

• 2-3+ years of experience in corporate governance, legal, or compliance roles.
• Experience in multinational or regulated environments is a plus.
  
  

Skills

• Strong understanding of corporate law and governance principles.
• Exceptional organizational and multitasking skills.
• Outstanding written and verbal communication abilities.
• High attention to detail with a commitment to confidentiality.
• A collaborative team player who can also lead projects independently.
• Proficiency in Google Suite / Microsoft Office Suite.
• Familiarity with corporate secretarial software.
  
  

Additional Information

• Location: London
• Employment Type: Regular Full-Time
• Work Schedule: Hybrid (2-4 days in the office)
  
  

We are an equal opportunity employer and do not discriminate based on any legally protected status. Please note that AI is used as part of the application process.