Audit Administrator

London, England, United Kingdom

12/13/2024

The London Diocesan Fund (LDF) is seeking a Audit Administrator (Fixed term, 9 months) to play a key role within the Safeguarding team, based from Causton Street Pimlico (3days) and St Pauls Cathedral (1 day).

Job Summary

This role requires a highly organised individual to assist with the preparation and management of safeguarding documentation, ensuring it is accurately collated, stored, and uploaded to the 360-audit platform in preparation for the upcoming 2025 Church of England Independent Safeguarding Audit of the Diocese of London and St Paul’s Cathedral. The post-holder will provide general administrative support to the Diocese of London Safer Churches Project Coordinator and the St Paul’s Cathedral Safeguarding Officer to ensure the smooth preparation for the audit.

Job responsibilities

Administrative support for meetings

• Provide administrative support for the Safeguarding Leadership Team.
• Produce high quality accurate minutes of team meetings and ensure they run smoothly.
  
  
  

Administrative support for safeguarding activity

• Provide comprehensive administrative support to the Safer Churches Programme Manager and St Paul’s Cathedral Safeguarding Officer.
• Work within national and diocesan safer churches policy and procedures as defined in the safer churches programme of work.
• Support the Safeguarding Advisors with safeguarding agreements and risk assessments as required.
• Ensure all documents are appropriately filed digitally in line with organizational protocols
• Coordinate meetings related to the safeguarding audit, including booking meeting rooms etc.
• Provide updates to the Safer Churches Programme Manager and St Paul’s Cathedral Safeguarding Officer on audit preparation progress.
• Work with the Safer Churches Programme Manager to provide performance data to assist the regular reporting management information.
• Provide administrative support for Disclosure and Baring Service checks.
  
  
  

Data Management

• Upload and categorize all relevant audit documentation onto the 360-audit platform.
• Regularly review and update the 360-audit platform to ensure that all data is accurate and up-to-date.
• Track outstanding documentation and follow up with relevant stakeholders to meet submission deadlines.
• Assist in the preparation of audit materials, including summaries, logs, and reports.
  
  
  

Support During Audit Week

• Be present on-site during the audit week to provide immediate administrative and logistical support.
• Ensure that auditors have access to required documentation and facilities.
• Respond to ad hoc requests from auditors and the safeguarding team promptly and efficiently.
  
  
  

General administrative support

• Ensure confidentially in line with GDPR.
• Undertake any other duties that are commensurate with the role.
  
  
  

Compliance And Confidentiality

• Maintain strict confidentiality of sensitive information and ensure all data is handled in compliance with GDPR and safeguarding policies.
  
  
  

Please refer to the attached Job Description for the full details on the main responsibilities.

Person Specification

Essential

• Experience in the undertaking of routine and time-bound tasks
• Proven experience in an administrative role, preferably within a safeguarding, compliance, or audit environment.
• Educated to GCSE or equivalent standard
• IT proficiency (MS Office suite)
• Excellent written and verbal communication skills, with the ability to produce clear and concise documentation.
• Strong organizational and time-management skills with a keen eye for detail.
• Fluency in spoken English and ability to write clearly in English.
• Ability to work with sensitive and confidential information while maintaining discretion and professionalism.
• Proficiency in using data management systems and platforms (e.g., 360 platforms, Microsoft Office Suite, Excel).
• Demonstrated ability to work collaboratively within a team and independently to meet deadlines.
• Ability to take comprehensive notes and prepare accurate minutes
• Empathetic to the mission and values of the Church of England
• Right to work in the UK
• The person will require a basic DBS check
  
  
  

Desirable

• Previous administrative experience
• Experience of working in a value-based organisation
• Understanding of safeguarding principles, policies, and best practices.
• Familiarity with audit preparation and review processes.
• Experience using online document management and reporting tools.
  
  
  

Please refer to the attached Job Description for the full details on Person Specification.

About The London Diocesan Fund

The London Diocesan Fund (LDF) is the employment body that serves and supports the Diocese of London and Church of England. The Diocesan of London comprises of c400 parishes north of the River Thames and within the M25 motorway. You can find our Diocesan 2030 vision, which outlines our priorities for the next 10 years here: london.anglican.org/our-2030-vision

The Church of England in London is growing, vibrant and at the heart of communities throughout the capital. At the London Diocesan Fund we seek to do everything we can to support this mission and growth, using our resources to help our parishes and chaplains to serve over 4 million people.

Equality, Diversity, and Inclusion

The Diocese of London is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community.

We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.

Safeguarding

The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

Benefits of working with us

The LDF offers a supportive working environment, opportunity for career development and the following financial benefits:

• Competitive remuneration package
• 27 annual leave days to rise to 30 after 5 years’ service, plus bank holidays
• 15% employer pension contribution and salary sacrifice available
• Death in service benefit x3 of basic gross salary
• Enhanced maternity leave of six months full pay, after 12 months’ of employment
• Season ticket loans of public transport
• Access to Benenden Health Insurance
• EAP counselling through Health Assured
• Up to £100 for eye test and contribution to spectacles
• Two additional paid days for community volunteering