Commercial Administrator

We have a new exciting opportunity for an enthusiastic and detail-oriented Commercial Administrator to join our team. You will play a crucial role in providing high-quality administrative support to ensure the smooth operation of the business.

ABOUT YOU

We are seeking a detail-oriented individual with a knack for financial administration. We have a fantastic opportunity for a Commercial Administrator to join our team and play a crucial role in ensuring timely preparation of Invoices and all associated tasks to ensure that Invoices are prepared and submitted efficiently.

Required skills and experience:

• Relevant previous experience in a similar role advantageous
• Strong organisational and time management skills
• A positive attitude
• Strong interpersonal skills. Ability to liaise with a wide range of staff, outside organisations and individuals in a professional and sensitive manner
• Good time management and an ability to work under pressure and to strict deadlines
• IT literate including good level of skills in MS Office software and database use

ABOUT THE OPPORTUNITY

The Commercial Administrator will on a day-to-day basis ensure timely preparation of Invoices and all associated tasks to ensure that Invoices are prepared and submitted efficiently, in order to meet both revenue and working capital targets. In addition, assisting with month-end processes and ensuring that the billing function is managed effectively.

Key activities:

• Preparation of all routine and ad-hoc invoicing. Liaising with stakeholders to ensure accuracy and relevant approvals
• Actively consider opportunities to improve processes to work more efficiently.
• Responsible for adhering to month-end deadlines
• Follow company procedure for setting up new customers in Phoenix, ensuring that customer information in Phoenix is kept up to date and accurate
• Timely submission of Invoices to clients, ensuring that any required backup is attached with the Invoice on submission, to avoid any unnecessary delay in payment of invoices
• Use of various customer portals to facilitate invoice submission and payment
• Responsible for the close out of jobs and invoices including the relevant archiving required.
• Raise and attend to credit note requests in the portal as required, in line with CMC requirements
• Follow company procedure for setting up new vendors in PeopleSoft, ensuring that vendor information is kept up to date and accurate
• Process stakeholder requisition requests to generate POs on an ad-hoc basis
• Supporting other members of the team where required, including duties that may fall out with the core responsibilities of the role
• Assist UK Ledger and liaise with stakeholders regarding Invoice disputes allowing these to be closed off in a timely manner
• Undertake special projects and fulfil other duties as may be reasonably required by the incumbent’s skills, knowledge, abilities, and personal development opportunities
• Actively engage in Intertek’s performance culture focused on exceeding customer expectations

WHAT WE OFFER

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace, and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.

• Competitive salary/benefits
• Development and career opportunities around the Globe
• Working in a highly motivated team and dynamic working environment

We are an Equal Opportunity Employer who do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex or national origin.

Intertek operates a preferred supplier arrangement, and we do not accept unsolicited approaches from agencies.