Company Secretarial Assistant

A Bit About Us 🏢

Gamma is a leading supplier of Unified Communications as a Service (UCaaS): we provide voice, data, and mobile products and services to the UK, German, Spanish, and Benelux business markets.

Gamma is expanding its UCaaS presence in Europe with a family of businesses focusing on digital automation, delivering Gamma-powered services to SME customers via a network of channel partners in Germany, Spain, and the Benelux region.

Who are we looking for? 😊

We are looking for a dedicated and confident Graduate Company Secretary or Company Secretarial Assistant to join our growing team at Gamma. This role is critical in supporting the Company Secretary with a wide variety of projects, including board and committee meetings, the Annual Report and subsidiary entity management.

What will you be doing day-to-day? 📞

Board Support and Meeting Governance

• Support on organisation and preparation of agendas and papers for Board & Committee meetings
• Ensure arrangements for Board & Committee meetings are completed accurately including making bookings and sending invitations.
• Create and update various Board schedules, including:
• Board meeting dates.
• Meeting attendance.
• Conflicts of interest and external appointments.
• Training register.
• Shareholdings.

Annual Report and AGM

• Act as the main liaison with the design agency for the production of the Annual Report and Notice of Meeting.
• Oversight of the Annual Report timetable and co-ordination with key internal colleagues.
• Draft the Directors’ Report and the first draft of the Governance Report.
• Liaise with registrar to agree on the mailing matrix and supervise the mailing process.
• Management of AGM – ensure bookings made, paperwork drafted and directors arrangements for attending.

Regulatory Announcements

• Draft routine announcements for Company Secretary approval and support with ad-hoc announcements.
• Update and maintain associated schedules.

Corporate Records and Compliance

• Oversee group subsidiaries, conduct desktop reviews of statutory information and ensure all filings made on time
• Provide support for employee share plans (CSOP, SAYE and SIP) including grants, maturities and exercises.
• Maintain various schedules to support UK listed company requirements.
• Review and input onto changes in group policies.

What you’ll need 🚀

• Qualified Grad CGI or working towards this qualification
• Experience of working for a UK listed plc
• Awareness of UK Companies Act and UK Listing Rules
• Good knowledge of Word and Excel
• Knowledge of Diligent Boards desired but not required

Personal attributes

• Excellent project management skills including organisation and problem solving
• Strong relationship management skills alongside ability to work independently in a small team
• Attention to detail, accuracy and layout
• Communication skills with ability to liaise confidently with senior stakeholders and under pressure

A few things to note

• This is a hybrid role; we require you to be in our London office at least 2 days a week.
• We do not need agency support; we do all our recruitment in house.
• Unfortunately, we can't offer visa sponsorship or relocation support for this role.