Company Secretary

Roles & Responsibilities

• Support the Group Office of the Corporate Secretary function and local Governance, Risk and Compliance Director by carrying out and overseeing corporate governance matters, including (i) the arrangement and scheduling of Board and committee meetings, (ii) working with the Assistant Secretary, setting the production schedule, and the compilation, creation, preparation, and review of Board agendas and agenda materials, , (iii) the publication of Board meeting agendas and agenda materials for the Board on the company’s board portal platform, and (iv) preparing and submitting Board meeting materials and minutes to the insurance regulators and auditors as required;
• Attend Board and Committee meetings and take minutes which accurately reflect the topics and discussions, which are then drafted and circulated within agreed timeframes and in the relevant minute books;
• Communicate effectively with the Directors and executive management team on a variety of matters, including actions taken, and matters requiring follow-up attention by or reports to the Board and its committees;
• Ensure the accurate maintenance of the statutory books and records of the UK and EU companies with coordination and information sharing with the group;
• Ensure the governance aspects of the SM&CR Regime are appropriate and maintain relevant SM&CR records;
• Oversee the handling and compliance with all statutory obligations at Companies House, and other corporate related regulatory bodies by the stipulated deadlines;
• Ensure the proper maintenance of documents available for inspection by the external auditors, Lloyd’s, regulators (i.e. minutes, director interest schedules and the SM&CR Management Responsibilities Map (MRM);
• Complete/maintain the systems and controls in place to ensure the company maintains standards of corporate governance;
• Produce accurate management information on Company Secretary activities in London and EU to the Group Office of the Corporate Secretary as required within agreed timeframes.

Experience

• 7 to 10 years’ of relevant experience;
• Company Secretary training, certification preferred;
• Familiarity of the London Market Insurance preferable;
• Key insurance regulatory understanding, understanding the interplay between Lloyd’s, PRA and FCA; and
• Awareness of the UK Corporate Governance Code and EU Governance.

Skills

• Professional business writing and presentation skills;
• Analytical and problem solving skills;
• Negotiation, judgment and decision making ability;
• Planning and organisational skills;
• Minute-taking skills; and
• Strong communicator both written and oral.

Systems & IT

• MS Office - Excel, Visio, Word, PowerPoint and Outlook; and
• Nasdaq Boardvantage.

Qualifications

• Preferably degree educated;
• Company Secretarial qualification is preferred.