Companywide Administrator

Telford, England, United Kingdom

11/14/2024

Job title : Company-Wide Administrator

Department BA Team

Reports to Senior Business Administrator

Position summary: - Reporting to Senior Business Administrator, the support Administrator will be responsible for the administration tasks across the company and support to other departments as and when required.

Main job functions:

Responsible for completion of administration task supporting, BA team, Finance, Production, Environmental. Controlling the visitors request to site and Kaizen Support.

Note: In addition to these functions, Employees are required to perform such other duties as may be required.

Job location: Telford, Shropshire

Supervisory responsibilities/Position in structure:

Main duties

Duties/responsibilities

• The administrator will support the SAP NTPO process from raising purchase orders (POs”), obtaining authorisation for PO’s and sending POs to suppliers. Expediting of purchase orders (from order through sign off and delivery and payment)
• Obtain quotes from vendors via heat requests
• Alongside Purchasing maintain contract database
• All visitors (except VIP visitors which the PA will deal with) - upon request, email the senior managers to request authorisation, update the log and a weekly email to KB & SMT and security
• Pool car diary - Support the requests and bookings
• Kaizen - responsible for all administration of Kaizen reporting, ensuring reviews are completed, payments are given by set dates per month. Chair the steering committee monthly meetings, ensuring the presentations are up to date within the month.
• Kaizen - VIP well done/congratulation card
• Lockers - responsible for all locker replacements, issuing and reclaiming from new starters and leavers.
• Manage DAS - Completed weekly - SAP data entry
• Manage DPM/CISS daily data transfer
• Manage TBT - responsible for the control and distribution of all TBTs
• Support on Q-Pulse documentation as and when required to include document changes organisation charts and job descriptions.
• Minutes - Weekly S2P meetings to be completed within a 24-hour timeframe. Monthly KPI/Environmental meetings to be completed within a 48-hour timeframe.
• Responsible for the administration tasks across the company and support to other departments as and when required.
• Supporting Production Departments with archiving documents
• Support with filing system across the company.
• Collation and storage of machine safety check forms for Toolroom
• Supporting 5S Audits and any other audits as and when required.
• Ensuring all notice boards are up to date by auditing, chasing departments
• Ad hoc admin task across the company, as and when needed.
  
  

Skills/attributes required:

• A can-do positive attitude.
• Organisational skills.
  
  

Qualifications

Essential:

• Business Admin Level 2/3
  
  

Essential

Experience required

• Awareness of Kaizen techniques
• Excellent diligence and helpful nature
• Strong PC literacy and proficient on Microsoft
• UK driving licence