Copyright and Design Associate

Cardiff, Wales, United Kingdom

12/16/2024

Job Description

Copyright and Design Associate

Salary Circa £29,886 per annum

Fixed-Term, Full-Time, 37.5 hours per week (12 Month Contract)

IB (International Baccalaureate®) Global Centre, Cardiff

About The Job

Hybrid Working (Office presence required 1 day per week)

This is an exciting opportunity to undertake a new role within the Exam Production team in Assessment Development and Delivery (ADD). The Copyright and Design Associate is primarily responsible for managing the implementation, day-to-day management and ongoing training and advice related to ADDs Digital Asset Management (DAM) system.

The post holder will ensure that all digital assets used in assessment production are appropriately organised through meta-tagging and able to be quickly identified and used during production, supporting colleagues where needed. To support this data management, the Copyright and Design Associate will also support the copyright clearance process (permission for ad hoc higher-risk third-party material, maintenance of rights management data), and support the Design Team in managing the budget for, and obtaining, multi-media assets such as voice over artists, actors, and videos.

The role requires a high level of detail, organizational skills and a proactive and agile mindset to work across teams and provide support as and when needed. The role works collaboratively with internal staff across the organisation, particularly Subject Management and Curriculum Management.

Key Responsibilities

• The day-to-day management of all digital assets in the DAM system.
• Provide training and guidance to colleagues on how to correctly use the DAM system.
• Manage and maintain accurate metadata tagging in the DAM system so that digital assets can be quickly identified and used in assessment production.
• Manage and respond to queries related to the DAM system, design and exam production, and copyright.
• Support the Design Team in managing the budget for, and obtaining, multi-media assets such as videos, voice over artists and actors.
• Support the Associate Manger, Copyright in responding to queries, assisting with the ad hoc copyright clearance process, maintenance of rights management data, and provision of training and guidance to internal colleagues and external stakeholders.
• Manage IB relationships within and across departments including close liaison with EP colleagues, Subject Managers and Curriculum Managers.
• Contribute to production changes to improve efficiency of copyright and design processes.
• Supports the design, copyright and wider exam publishing processes in the development of personal, operational, departmental and organizational changes.
  
  
  

About You

• Educated to degree or equivalent level.
• Ability to ensure data accuracy, quality and security.
• Demonstrated willingness to provide help, assistance, and support to others as needed, and to lead or follow, depending on the needs of the team.
• Understanding of the operational needs of the global organization so that the relevant operational requirements are achieved.
• The ability to communicate and interact confidently and clearly with all levels of staff, among teams across global departments.
• An excellent command of the English language in relation to the operational requirements of a publishing department.
• Problem solver and solution focussed
• Exceptional communication, written and oral
• Flexible, agile and patient
• The capacity to work independently while under pressure and provide solutions to changing priorities and deadlines.
  
  
  

Essential

• Proven project management experience of working within a relevant professional environment.
• Advanced software for MS Office and Publishing
• Knowledge of the Adobe Creative Suite software
• An exceptional eye for detail.
• Experience in the field(s) of copyright management, data management, licensing, or publishing.
• High levels of initiative and decisiveness; proven ability to work independently.
  
  
  

Desirable

• A legal, design, librarianship or records management qualification and/or experience is desirable.
• The ability and flexibility to make decisions while working with multiple stakeholders from different cultures.
  
  
  

In addition to your salary, we offer an attractive range of benefits including:

• 10% employer pension contribution (for 3% employee contribution).
• Enhanced family friendly benefits.
• 25 Days annual leave, plus public holidays, with the option to buy up to 5 days additional annual leave.
• Life assurance 4x annual salary.
• Paid volunteering leave.
• Excellent continuous professional development.
• Additional 1.5% of salary as a flexible benefits allowance.
• Health and wellness schemes.
• Cycle to Work scheme.
• Discounts on a range of products, including days out.
• Cash back opportunities available from a wide range of retailers.
• Employee Assistance Programme.
• Free on-site car parking.
  
  
  

Applications will be accepted until 11.59pm, 09 January 2025

Interviews will take place week commencing 20 January 2025

We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.