Corporate Services Coordinator

London, England, United Kingdom

12/24/2024

The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across MLP London offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.

Reports to: Head of Corporate Services UK

Position Type: Full-time

Location: Mayfair, with occasional flexibility to attend other premises

Working Hours: 8:00am to 5:00pm

Principal Responsibilities

• Team Coordination: Administer and coordinate a team (currently 7) in the London offices, providing strong people management skills and mentorship.
• Process Improvements: Collaborate with the facilities team to identify opportunities for process improvements and cost-saving initiatives.
• Health & Safety, Maintenance, and Sustainability: Take charge of maintaining and reporting on corporate sustainability initiatives.
• Day to day activities: Mentor and guide directs through, and participate in office mobilizations, moves and changes.
• Office Openings and Mobilisation: Assume responsibility for coordination of new office mobilisation and set-up, ensuring a smooth transition to new locations.
• High Standards Implementation: Aim to implement the highest level of corporate services standards across the portfolio, ensuring excellence in all corporate services provided.
• Confidentiality and Security: Ensure the confidentiality and security of all corporate information and data.
• Support: Undertake other related projects and duties as assigned.
  
  

Qualifications

• Specific certifications or licenses related to facilities management, office management, and/or corporate services.
• Proven 8-10 years of experience in office management, facilities, and front-of-house (FOH) roles.
  
  

Requirements

• Demonstrated experience in corporate services and office management, including front-of-house (FOH) and facilities.
• Strong knowledge of building and FOH systems.
• Excellent problem-solving skills, with the ability to identify and efficiently resolve facility-related issues.
• Detail-oriented and organized, with the ability to prioritize tasks and manage time effectively.
• Strong communication skills, both verbal and written, to interact with internal teams, external vendors, and contractors.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency in using computer software and systems related to office and facilities management.
• Demonstrated commitment to safety protocols and regulations.
• Ability to collaborate with various business functions and build strong relationships.
• Adaptable to working independently or as part of a team.
• Skilled in multitasking within diverse programs and scenarios.
• Enjoys the diversity of the multifaceted facilities and corporate services field.