Executive Assistant

Job Title: Executive Assistant

Salary: £29,640 - £33,000 per annum

Hours per week: 35 (flexible working options considered in line with business needs)

Location: At IOSH, we embrace hybrid working because we believe it's the key to achieving work-life balance, strategic success and fostering our collaborative culture. You’ll be required to work from our head office in Wigston, Leicester a minimum of 2 days per week. The remainder of your working hours will be undertaken from home.

The successful applicant must have the pre-existing right to both live, and to work in the UK.

Closing date: 09 January 2025

Interview date: 14 January 2025

About the role

As an Executive Assistant in IOSH, you will be at the heart of driving high level, proactive and seamless support to our Directors, acting as a vital link between them and their Directorate teams. You will help support strategy development, solution discovery, manage risks, and maintain key relationships, all whilst demonstrating our values and being an advocate for IOSH.

As a trusted advisor to the Senior Leadership Team, you’ll be instrumental in delivering on ambitious goals and meeting both strategic and operational objectives. You will also support them in meeting business needs and stakeholder expectations through collaborative working, diary management, planning, being solution-focused and providing expertise through corporate intelligence.

What you'll bring

To succeed in this role, you will have a deep understanding of the Executive Assistant role, with proven experience of working in a busy professional office environment. You will have significant experience in working at pace and dealing with conflicting demands and priorities, so the ideal candidate will have excellent prioritising skills, knowing how to manage conflicting demands and requirements. You will be skilled at engaging collaboratively with senior stakeholders both internal and external, navigating corporate governance structures and applying project management techniques.

You will have knowledge and an understanding of corporate governance structures, decision-making processes and how to navigate them effectively. It would be beneficial, but not essential, for you to have knowledge of GDPR legislation, business operations and tools like risk registers and management systems. Exceptional interpersonal and written communication skills will be your strengths, enabling you to build relationships, influence outcomes, and tailor messages ensuring accuracy and confidentiality at all times.

Essential criteria

• Understanding of the role of an Executive Assistant.
• Ability to prioritise effectively to meet deadlines and deal with conflicting demands/priorities and react when required.
• Proven experience of working in a busy professional office environment, working at pace and dealing with conflicting demands and priorities.
• Significant experience of providing a quality administration service and engaging and working collaboratively with senior internal and external stakeholders.

What's in it for you?

We support our colleagues to bring their best selves to work, so they can deliver exceptional outcomes. We do this by offering a comprehensive benefits package, including:

• Hybrid working and flexibility to ensure a positive work-life balance
• 25 days annual leave (plus bank holidays) increasing with length of service, with the option to buy more
• Private medical insurance and healthcare cash plan covered by IOSH
• Salary sacrifice pension scheme, minimum of 3% employee contribution whilst IOSH contribute 5%
• Individual performance related pay scheme
• Up to five paid volunteering days per year
• Employee Assistance Programme to support you and your dependent's wellbeing

About us

The Institution of Occupational Safety and Health (IOSH) is the world’s Chartered body for safety and health professionals.

We understand that diversity of thought, culture, perspective, and background is essential to our vision. We believe in creating a personal environment where everyone is treated as they wish to be treated. At IOSH, you can be yourself, no matter who you are.

We are proud to be a disability confident employer, and guarantee to interview all disabled applicants who meet the minimum essential criteria for the vacancy.

Find out more about how we advocate for, and support health and safety professionals worldwide to create a safer and healthier world of work by visiting www.iosh.com.

How to apply

To apply, you'll need an up to date CV and some additional time to complete the application questions so we can find out more about you and your experience. Just click on the apply button below.

If you want to find out more about IOSH please visit our website. If you have any queries about the role or require any reasonable adjustments to support you with the recruitment process please reach out to people@iosh.com.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible to avoid disappointment.