Executive Secretary

Warrington, England, United Kingdom

12/14/2024

Role Details

Salary - £35,080

Work Type - Hybrid

Job Location - Lingley Mere (UU), Lingley Green Avenue, Great Sankey, Warrington, WA5 3LP

Role Type - Permanent

Employment Type - Full Time

Working Hours - 37.0 Hours per Week

United Utilities’ (UU) purpose is to deliver great water for a stronger, greener and healthier North West of England. We are committed to providing our services in a way that respects the environment, supports the economy, and benefits society.

We value diversity, inclusion and innovation in our workplace, and we foster a culture where our people can grow, excel, and be themselves.

We uphold our ethics, values and business model to fulfil our mission and, by setting clear goals and objectives, we create sustainable long-term value for our colleagues, customers and communities. Whether you work with a team that shares your vision or join a network of peers with similar interests, you will find a welcoming and supportive organisation to be part of.

We’ve got a lot to offer. You’ll be part of a thriving FTSE 100 company and will enjoy a range of core benefits that reflect your value and value contribution.

Job Purpose

We have an exciting opportunity to join the Regulation and Compliance Directorate as an Executive Secretary. You’ll provide a full confidential and dedicated executive secretarial service to the relevant directors, as well as taking a flexible and positive approach to providing more general support to help the smooth running of a busy team that’s at the heart of the business.

Job Accountabilities

• Provide a confidential and dedicated secretarial service to the Director to enable them to carry out their role effectively, recognising the sensitivity of a wide variety of information that you will have access to, and delivering tasks with care and discretion
• Build and manage positive relationships with a network of appropriate internal and external stakeholders to support the Director and their senior leadership team
• Be responsible for the effective management and accurate completion of the Director’s diary to ensure efficient and effective management of their time, horizon scanning and fixing prospective issues, in dialogue with the Director
• Handle and log incoming calls to the Director’s office to ensure that all queries and requests are dealt with speedily and efficiently.
• Deal with escalated issues to support/ on behalf of the Director. This involves liaison with other departments to determine background to the problem, identifying the appropriate person to take action and ensuring the issue is dealt with accordingly.
• Prepare agendas, co-ordinate and distribute papers for management meetings, record and track actions, as appropriate.
• Prepare and/or format letters, emails and powerpoint presentations on behalf of the Director, as well as such other ad hoc tasks as may be required from time to time
• Support the director and their senior leadership team to meet the deadlines in the preparation and distribution of papers for Board, executive and other committee meetings.
• To make all necessary travel arrangements required by the Director and to ensure that all expenses incurred are recorded.
• To undertake preparation and execution of purchasing tasks on behalf of the director, including raising purchase invoices and ensuring payments to suppliers are made on time.
• To regularly update various schedules and databases in order to facilitate record keeping and the appropriate prioritisation of the team’s tasks
• Provide general co-ordination of the office to ensure its smooth and efficient running, i.e. adequate cover arrangements made in the role holder’s absence.
• Undertake organisational tasks on behalf of the team: eg: preparing and facilitating team meetings and agendas, taking care of logistical arrangements for “offsite” team meetings and events
• On occasion, to provide holiday cover for colleagues who support other executive directors
  
  

Skills And Experience

• Extensive previous experience and demonstrable success working in a similar role.
• Excellent communication skills, including written communication skills, and be able to work under pressure.
• Experience of core IT applications and be confident about learning how to use new systems and processes as part of the job.
  
  

Benefits

We believe in empowering you to achieve your aspirations and dreams, both in your work and in your life. To help you achieve your goals, we offer a variety of voluntary benefits that you can select according to your needs and preferences.

• A generous annual leave package of 26 days, which increases to 30 days after four years of service (increases one day per year), in addition to 8 bank holidays
• A competitive pension scheme with up to 14% employer contribution, 21% combined, and life cover
• Up to 7.5% performance-related bonus scheme, as well as recognition awards for outstanding achievements
• A comprehensive healthcare plan through our company-funded scheme
• MyGymDiscounts - gym and wellness benefit that offers up to 25% off on gym memberships and digital fitness subscriptions
• Best Doctors
• Salary Finance
• Wealth at Work courses
• Deals and discounts
• EVolve Car Scheme
• Employee Assistance Plan
• Mental health first aiders
• ShareBuy
• MORE Choices flexible benefits
• Enhanced parental leave schemes
  
  

We rely on every employee to ensure our customers receive the best possible service, day in, day out. In return, we ensure that you will be well rewarded for your efforts, from an excellent salary through to development opportunities that will really kick start a thriving career here at UU.