Global Accounts Payable (AP) Specialist

Newtownabbey, Northern Ireland, United Kingdom

12/11/2024

At Xirgo Technologies, our mission is to create the worlds best industrial IoT hardware, software and support solutions. Our global team is at the heart of our vision to be the premier technology partner for global telematics service providers and Enterprise fleets.This position, based in our Belfast site, will be responsible for ensuring the accurate and timely processing of accounts payable for the United States, as well as supporting AP functions for our international operations. The ideal candidate will have a strong understanding of AP processes, a global perspective, and a proactive approach to resolving discrepancies and improving efficiency. The role includes the following responsibilities: Invoice Processing: Review and enter invoices into the accounting system and adhere to approval process. Match purchase orders to invoices and resolve discrepancies promptly. Ensure all invoices are coded correctly to the general ledger. Vendor Relations: Serve as the primary point of contact for vendors regarding payment inquiries, discrepancies, and issue resolution. Maintain and update vendor accounts, including verifying banking details for payments, and obtaining copies of W-9s. Payment Processing: Schedule weekly payments, including ACH, wire transfers, for domestic and international vendors. Ensure payments are made in accordance with agreed terms and deadlines. Reconciliation and Reporting: Reconcile accounts payable ledger to ensure all payments and liabilities are accurately recorded. Generate AP reports for management, including aging reports. Support month-end and year-end close processes related to AP. Compliance and Audit Support: Prepare annual 1099 statements for remittance to required Vendors. Assist in audits, providing necessary documentation and reports. Process Improvement: Support the implementation of new systems or tools to enhance efficiency and accuracy. Office Management: Responsible for key holding of the premises (therefore being based onsite) Managing office maintenance activities in collaboration with site leaders Coordinating logistics for office-based events for customers and colleagues, ordering office consumables and any other items required for smooth running of the office Essential Criteria: 3+ years in an Administration or similar role is required Flexible and positive approach to work Strong IT skills (including MS Office applications) and willingness to learn new applications Experience in handling sensitive/confidential data, and ability to maintain confidentiality Ability to work on your own initiative and work to deadlines Ability to perform work with a high degree of accuracy Effective communication and organisational skills Desirable Criteria: Driving license and access to a vehicle for travel between sites Experience using finance system to complete orders Relevant office/business administration qualification Ability to track costs