GxP Records Coordinator & Archivist

At Vectura, we are passionate about developing innovative pharmaceutical and medical device solutions that improve patient outcomes. Join a collaborative, fast-paced, and dynamic environment where you can make a meaningful impact in ensuring compliance and operational excellence.

We are seeking a GxP Records Coordinator & Archivist to oversee the management, organization, and compliance of archived paper and electronic documents, both internally and through third-party providers. This is a critical role in ensuring our archiving processes meet regulatory requirements and support key business functions.

This position offers an exciting opportunity to work at the intersection of quality, compliance, and operational support.

Key Responsibilities

As our GxP Records Coordinator & Archivist, you will:

Catalogue, Monitor, and Coordinate Records: Organize and oversee documents and records stored internally and at third-party locations.

Provide Archiving Support: Assist project teams and business functions with records management needs.

Support Regulatory Inspections: Retrieve archived documents promptly and efficiently during inspections.

Digitize Records: Interrogate archive content and scan materials as necessary.

Manage External Archiving Providers: Establish and maintain relationships with third-party providers, optimizing cost efficiency.

Develop and Implement Procedures: Define company archiving procedures and establish a robust records retention policy.

Ensure Data Integrity: Safeguard preservation of documents in compliance with GxP data integrity standards.

Maintain Search Systems: Develop user-friendly, computer-aided search tools and support colleagues in their effective use.

Drive Process Improvements: Identify and implement enhancements to archiving systems and procedures.

Monitor and Report Metrics: Track performance metrics to ensure compliance and operational efficiency.

What We’re Looking For

• Proven experience in records coordination, archiving, or a related role, preferably in a GxP-regulated environment.
• Strong understanding of regulatory requirements for pharmaceuticals and medical devices, including document control and retention standards.
• Experience managing third-party archiving providers.
• Excellent organizational and analytical skills, with the ability to manage multiple priorities.
• Proficiency with digital archiving tools and systems.
• Strong communication and interpersonal skills to effectively collaborate with diverse teams.

Why Join Vectura?

• Be part of a company at the forefront of innovation.
• Work in an environment that values collaboration, growth, and personal development.
• Competitive salary and benefits package.

Additional Information

At Vectura, we recognize that job descriptions are not exhaustive. We encourage flexibility, and you may be asked to undertake additional duties within the scope of your role.