HR Manager

Aberdeen, Scotland, United Kingdom

12/11/2024

Role: HR Manager

Reports to: General Manager

Location: Aberdeen

Engagement: Contractor 16 hours / 2 days per week (flexible choice of days)

Candidates: Must have indefinite right to work in the UK

Rate: Competitive

Experience: 5+ years in a similar role

Key Accountabilities

• Strategic HRM: Drive alignment between HR strategy and business goals. Design and implementation of special projects/frameworks to achieve organisation’s strategic objectives.
• Day-to-day HRM: Meeting day-to-day stakeholder needs from employees, to managers, to Company Directors. This is a highly variable aspect of the role.
• Employee relations: Fostering a positive relationship between employees and the organization by focussing on building a supportive environment that encourages open communication and prompt resolution of grievances. It is of primary importance that our people feel valued, heard, and supported.
• Organisational structure and planning: Aligning workforce capabilities with business objectives to ensure efficient operations and delivery of strategic goals. Can include defining job roles, establishing clear reporting lines, and creating a hierarchy that enhances productivity.
• Company culture: Creating an engaging work culture by creating open communication channels, developing team-building activities, and administering recognition programmes.
• Employee database: Managing the employee database, keeping accurate and secure employee records. Storing and handling data related to employee profiles, performance, and payroll. Ensuring data accuracy of personal records and protecting employee information through robust security measures.
• Policies and Procedures: Crafting, reviewing, updating and implementing effective modern and fair workforce policies including but not limited to working hours, leave entitlements, rewards, appreciation, regulations, compensation, and incentives.
• Recruitment: Creating job specs with Hiring Manager, advertising role, shortlisting candidates, arranging interviews, negotiating offers, issuing contracts.
• Onboarding: Following company procedures to onboard new recruits and oversee that they are settling in well.
• Competence Management: Scheduling, monitoring and record-keeping of competence assessments for all employees. Supporting assessors through the process as required.
• Performance Management: Monitoring and record-keeping to ensure line managers are meeting with and performance-managing their reports in accordance with company procedures.
• Learning and Development: Designing, implementing and monitoring of a learning/training programme for all employees.
• Rewards: Designing compensation packages that including both monetary and non-monetary incentives.
• Employee benefits: Designing benefits packages, selecting providers, ensuring compliance and communicating benefits.
• Succession planning: Identifying future leaders, supporting talent development with customised programmes, and ensuring continuity.
• Renumeration: Supporting Finance with reporting to facilitate the processing of monthly payroll. This includes the calculation of attendance, leave, reimbursements, bonuses etc.
• Conflict resolution: Listening to all parties, providing mediation where necessary, finding fair solutions, and if required taking necessary action in line with local laws and Acas guidelines.
• Compliance: Ensuring adherence to employment laws and employment-related tax regulations. Promoting best practise in this regard.
  
  

Behavioural Standards

Communication

• Ability to interface with internal and external stakeholders including clients.
• Prepared to speak up when necessary and appropriate.
• Demonstrate a respect for others within all situations.
  
  

Innovation

• Open minded approach to conducting business and focused on providing innovative solutions to problems.
• Comfortable trying new things and thinking in different ways.
  
  

Excellence & Delivery

• Self-starting problem solver.
• Adaptable and prepared to take on different roles and tasks within the business.
• Collaborative working style.
• Ability to integrate and positively contribute to the Quality Management System.
  
  

Conscientiousness

• Attention to detail with a focus in quality delivery.
• Awareness of own behaviours impact on others.
• Understanding of how the role delivers value within the wider business and to clients.
  
  

Leadership

Task

• Ability to set objectives and KPIs.
• Planning of tasks.
• Efficient allocation of resources and responsibilities.
  
  

Team

• Ability to communicate effectively with team.
• Build relationships and cohesion within the team.
• Motivate the team to work towards common goals.
• Instil discipline within the team when appropriate.
  
  

Individual

• Coaching / counselling team members.
• Providing development for team in line with company development strategy.
• Motivating individuals to perform with their roles.