Junior Company Secretarial Assistant - 12 month FTC

Hello, we're Starling. We built a new kind of bank because we knew technology had the power to help people save, spend and manage their money in a new and transformative way. We're a fully licensed UK bank with the culture and spirit of a fast-moving, disruptive tech company. We're a bank, but better: fairer, easier to use and designed to demystify money for everyone. We employ more than 3,000 people across our London, Southampton, Cardiff and Manchester offices.

The Junior Company Secretarial Assistant will support Starling's collaborative and dynamic Company Secretariat team in providing high-quality corporate governance services. This position is suitable for someone with a minimum of 1 year experience in a similar role and who intends to pursue a career in corporate governance.

Key Responsibilities:

• Committee Support:
• Providing high-quality end-to-end company secretarial support to the Health and Safety Forum, including preparation of agendas, collating meeting papers, preparing timely and accurate meeting minutes and maintaining action/decision logs.
• Supporting the administration of executive-level committees by summarising meeting actions and decisions and ensuring timely follow-up with senior management.

• Statutory Corporate Compliance:
• Maintaining the Group's statutory records and registers and structure charts.
• Assisting with the preparation and submission of Companies House filings in a timely and accurate manner.
• Maintaining Group PSC / UBO registers.
• Leading on responses to KYC, internal and external audit, and other information requests as required.
• Shareholder / Share Scheme Matters:
• Supporting the team with share scheme administration; experience of Shareworks would be advantageous.
• Providing support in managing shareholder communications, including issuing shareholder circulars, and managing shareholder communication preferences.

• Document Management:
• Assisting with the signing of documents and maintaining accurate filing of corporate and governance records.
• Arranging the notarisation of documents, as required. 
• Corporate Governance:
• Supporting the team in implementing corporate governance best practices.
• Supporting the organisation of Board level learning and development sessions and tracking attendance.

• Administrative Duties:
• Monitoring correspondence in a shared team inbox and responding to routine queries.
• Supporting ad hoc projects, as required.

• Previous experience in a similar role for a minimum of 1 year is essential.
• Interest in pursuing a career in corporate governance or company secretarial work.
• A basic understanding of company law and governance principles is advantageous.
• Experience of working with GEMS and proficiency in Google Workspace preferred.
• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• A proactive attitude and willingness to learn.
• Good time management skills, with the ability to prioritise and meet deadlines.

• 25 days holiday (plus take your public holiday allowance whenever works best for you)
• An extra day's holiday for your birthday
• Annual leave is increased with length of service, and you can choose to buy or sell up to five extra days off
• 16 hours paid volunteering time a year
• Salary sacrifice, company enhanced pension scheme
• Life insurance at 4x your salary & group income protection
• Private Medical Insurance with VitalityHealth including mental health support and cancer care. Partner benefits include discounts with Waitrose, Mr&Mrs Smith and Peloton
• Generous family-friendly policies
• Incentives refer a friend scheme
• Perkbox membership giving access to retail discounts, a wellness platform for physical and mental health, and weekly free and boosted perks
• Access to initiatives like Cycle to Work, Salary Sacrificed Gym partnerships and Electric Vehicle (EV) leasing

About Us

You may be put off applying for a role because you don't tick every box. Forget that! While we can't accommodate every flexible working request, we're always open to discussion. So, if you're excited about working with us, but aren't sure if you're 100% there yet, get in touch anyway. We're on a mission to radically reshape banking - and that starts with our brilliant team. Whatever came before, we're proud to bring together people of all backgrounds and experiences who love working together to solve problems.

Starling Bank is an equal opportunity employer, and we're proud of our ongoing efforts to foster diversity & inclusion in the workplace. Individuals seeking employment at Starling Bank are considered without regard to race, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law. When you provide us with this information, you are doing so at your own consent, with full knowledge that we will process this personal data in accordance with our Privacy Notice. 

By submitting your application, you agree that Starling Bank may collect your personal data for recruiting and related purposes. Our Privacy Notice explains what personal information we may process, where we may process your personal information, its purposes for processing your personal information, and the rights you can exercise over our use of your personal information.