Lead Administrator

Birmingham, England, United Kingdom

12/21/2024

Location

Birmingham, GB

Department Name

EM Apprenticeships, Graduates & Industry Development (638800) G5

About Network Rail

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Investing in our people is key to enhancing the safety, reliability, and efficiency of our railway system. If you're passionate about making a meaningful impact, then this opportunity is for you!

About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us , whilst you have a healthy work life balance.

We're also a Disability Confident Leader employer and we'll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities access, apply and interview for roles.

Brief Description

As the Lead Administrator you will support the delivering of HR administration for apprentices and graduates.

About The Role (External)

Main Responsibilities

• Manage the administrative arrangements and support all elements of Network Rail Apprenticeship and graduate programmes (Foundation Degree, BEng, and Engineering Conversion programmes) to provide an effective delivery of all administrative duties to our customers.
• Monitor the Learning Management System is updated with student submissions, National Vocational Qualification (NVQ) submissions, line-manager input, trainer input, progression, and user management – and initiate intervention procedures when required, so that the academic and vocational outcomes to meet the requirement of the apprenticeship framework.
• Establish relationships with resourcing and provide support to the ongoing recruitment plans and assessment centres providing knowledge on the programme and clarification on medicals, discipline splits and resourcing data for candidate approval leading to the recruitment of candidates capable of succeeding.
• Manage the process for organising travel and accommodation for all Apprentices and graduates for all academic training planned throughout the programme to deliver a customer focussed service.
• Manage the Competency Management System for all apprentices to keep records updated to be able to identify gaps in competency, leading to data driven decision making.
• Support route customers, line managers and HR business partners with advice around all aspects of the programme and apprentice/graduate journey to enable a smooth transition of employee into role.
• Manage the purchase of supplies via g purchase orders in support of apprenticeship and graduate programme within iprocurement processes.
• Monitor data reports on apprentice numbers are planned and processed to provide to our external stakeholders including the Department of Transport and the Department of Education.
• Manage the Digital Apprenticeship Service (DAS), working closely with training contractors where required, registering apprentices for levy funding, and resolving or escalating issues as appropriate.
• Monitor and co-ordinate the Individual Learner Records (ILRs) keeping end point assessment requirements up to date for the duration of the schemes.
  
  
  

Essential

• Relevant administration experience, particularly in dealing with large volumes of people and data
• Excellent organisation and interpersonal skills
• Commercial awareness
• Influencing and negotiation skills
• Computer literate (Word, Excel, Databases etc.)
• Strong communication skills (verbal and written), including an excellent telephone manner and proven ability to communicate at all levels (including with 17–24-year-old Apprentices)
  
  
  

Desirable

• Knowledge and experience of training administration
• Purchasing experience
• Rail Industry experience
  
  
  

How To Apply (External)

Salary: £25,000 - £28,000 per annum

Closing date: 06/01/2025. - Late applications will not be accepted.

Click apply now to apply.

You can visit Evenbreaks Career Hive for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please add a note to your application.

Network Rail Benefits - To find out about what benefits we offer, click here

All offers of employment are conditional upon satisfactory completion of pre-employment checks. Click here for more information