Legal Secretary - Commercial Real Estate

Company Description

Teacher Stern LLP is a full-service commercial law firm located in the heart of London's legal district. Since 1967, the firm has built lasting relationships with UK and international corporates, entrepreneurial companies, and high-profile individuals. The firm's success is rooted in delivering cost-efficient, high-quality solutions tailored to each client's needs.

Role Description

This is a full-time hybrid role for a Legal Secretary at Teacher Stern LLP responsible for:

• Supporting fee earner administrative activities (for example, bundling, indexing, general organisation etc).
• Client care correspondence, opening files, conflict checks and sanctions searches and working with the AML team during the client/file opening process.
• Providing a first point of contact for clients on phone, email and face-to-face.
• Supporting client activities and requirements in a proactive manner, liaising with clients e.g. taking messages and answering simple queries.
• Preparing client registration documents, engagement/assignment letters, conflicts checks, money laundering, sanctions searches and audit Letters, with direction from the partner/fee earner.
• Undertaking e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Undertaking typing tasks i.e. urgent documents (digital and non-digital dictation).
• Making travel arrangements ( flights, hotels, dinners etc).
• Working collaboratively with other secretarial support and undertaking ad-hoc duties when requested by fee earners.
• Attends to relevant property and finance searches through “InfoTrack”, deals with Land Registry applications and stamp duty returns with direction from the fee earner.
• Supports fee earners with billing processes

Qualifications

• At least 3 years professional experience as a Legal Secretary / Legal PA
• Ideally a relevant secretarial qualification (ILEX, Pitmans, Quest, RSA or equivalent)
• Experience of using Microsoft Office packages in a professional capacity
• Experience of full diary and email management
• Excellent communication skills
• High level of attention to detail
• Ability to prioritise