Office Administrative Assistant

Step into the heart of Doherty Associates, where innovation meets excellence.

As our Office Administrator, you’ll be the linchpin of our vibrant Holborn office, ensuring everything runs like clockwork. Imagine yourself orchestrating a seamless office experience that leaves a lasting impression on both, staff and visitors. You’ll be the go-to person for all things office-related, from managing supplies to coordinating health and safety protocols.

Your role will also offer the opportunity to dive into the dynamic world of HR, where you’ll gain skills in employee relations and talent acquisition. You will be at the front of and contribute to the onboarding of new talent and supporting key HR processes.

If you’re an organized, proactive individual with a knack for creating a welcoming and efficient office environment and make a real impact we want to hear from you!

About Doherty Associates

Doherty Associates (DA) is an award-winning, independent IT-managed services provider, with world-renowned, international clients. Our customers are predominately financial services sector firms, including leading private equity and venture capital firms and top 10 UK law firms.

Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our office has approximately 36 hot desks, three meeting rooms and the CEO’s office.

About the role

This role is office-based, 5 days per week (Monday - Friday). As the primary focus of this role is to ensure smooth running of the office space it is not suitable for hybrid working arrangement.

Working hours: 8:30am - 5:00pm (37.5hrs/week). Some flexibility to flex the start and/or end time will be desirable.

Main responsibilities

Office Management

• Office space: take ownership of and help create a safe and welcoming working environment. Be the first point of contact for office-related matters for staff, the landlord and 3rd parties.
• Office procedures: regularly review and improve to adapt to modern ways of working. Communicate changes and updates, and ensure consistency of implementation.
• Office budget: ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.)

Health and Safety

• Update policies and procedures. Keep abreast of H&S developments to inform updates. Communicate policies and procedures to staff and visitors (as and when required).
• Perform regular office safety maintenance reviews; report findings and complete resulting actions.
• Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings. Co-ordinate evacuation drills with the landlord. Act as the Fire Marshall and First Aider.
• Liaise with the building reception and the office cleaners.
• Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.

HR administration support

Assist in supporting key HR processes, for example:

• Recruitment: Processing applicants on the HR portal, scheduling and coordinating interviews
• Inductions and onboarding: facilitate seamless onboarding process and experience for new joiners

​Skills and experience

• Very good spoken and written English
• Experience of or assisting with the management of the corporate office environment (administration, establishing processes, coordinating H&S)
• Experience using Microsoft Office applications such as Excel, Word, PowerPoint, Outlook, Teams, SharePoint
• Strong organisational skills
• Excellent communication and interpersonal skills

Professional qualities

• Professional demeanour
• Ability to handle confidential information with integrity
• Assertive with the ability to communicate clearly and confidently
• Positive attitude and self-driven. Proud to own and drive their remit of work
• Good attention to detail
• Collaborative with the ability to develop relationships
• Excellent time management

What we offer in return

• Basic salary £28,000 - £29,000 (depending on experience) plus performance bonus
• 34 days of annual leave (incl. 8 UK bank holidays and a day off on your birthday)
• Subsidised home-to-office standard travel costs (for the 3rd, 4th and 5th day in a week)
• Enhanced family-friendly benefit schemes including company sick pay​
• Private medical insurance and Employee Assistance Programme
• Income protection and life insurance
• Company Pension scheme