Office Administrator

Location: This is primarily an office-based role in Aberdeen, but we do offer flexibility for occasional WFH.

Hours: Full-time is preferable, but we would consider part-time hours for the right person.

Salary: £26,000 - £30,000 dependent on experience.

Salus Technical was founded with one goal: to make sure everyone in the high-hazard industries gets home safely. We are a small but ambitious team aiming to achieve 10x growth in the next five years. To make this happen, we need a dedicated, detail-oriented Office Administrator to help keep the business running smoothly. Salus is comprised of three business units: Software, Engineering, and Training.

• Salary: £26,000 - £30,000 (dependent on experience).
• Holidays: 34 days (including statutory holidays).
• Benefits: Flexible working arrangements, opportunities for professional development, and the chance to grow with the company. Work in the fantastic Neospace Offices in Aberdeen. Gym membership.
• Work Environment: A supportive and collaborative team focused on making a real difference in safety across industries.
• Growth Potential: As the business grows, so will the opportunities within this role.

The Office Administrator will play a key role in supporting the day-to-day needs of the business, ensuring smooth operations across all areas. This is a varied and dynamic role that includes:

Financial Administration:

• Using bookkeeping software (e.g., Xero) for tasks such as raising invoices and quotes, reconciling bank transactions, credit control, and making payments.

On-demand Training Course Administration:

• Managing sign-ups for on-demand training courses and distributing certificates.

General Administration:

• Handling correspondence and distributing reports.
• Supporting HR functions such as onboarding new staff and maintaining records.

Meeting Support:

• Preparing agendas, taking minutes, and following up on actions for management meetings.

Personal Assistant Duties:

• Managing the Managing Director’s emails and assisting with their administrative tasks.

Office Coordination:

• Ensuring the smooth running of office operations, from ordering supplies to maintaining records.

Experience in these areas is beneficial but not essential; we value attitude and a willingness to learn above all else:

• Bookkeeping and financial management (experience with Xero or similar software is advantageous).
• Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, etc.).
• Office administration.
• Previous experience as a Personal Assistant or in a similar supporting role.

We are seeking someone who:

• Is highly organised and detail-oriented.
• Works independently and takes ownership of their tasks.
• Thrives in a small team environment and is eager to contribute to the company’s growth.
• Understands the importance of their role in enabling the team to focus on their areas of expertise.
• Has a positive, can-do attitude and is willing to take on new responsibilities as they arise.
• Values the impact of good administration and sees it as a foundation for company success.

To apply, please send your CV and a cover letter explaining why you are the perfect fit for this role to info@salus-technical.com. Applications will be reviewed on a rolling basis, so don’t delay—we’re excited to hear from you!