Office Manager

London, England, United Kingdom

12/20/2024

About Us

Duco is on a mission to reduce the time spent on data-related work by 90%. Our enterprise data automation platform empowers teams to work more efficiently and meaningfully by giving them the ability to automate data controls with the latest technology, such as no-code, the cloud, and AI.

We help firms to start trusting their data, by giving them one intuitive platform to automate the front-to-back processing of all kinds of data (from structured Excels and RTFs to unstructured PDFs and emails). This eliminates the boring manual work across the data lifecycle and enables firms to act faster, work smarter, save money, reduce risk and comply with regulatory requirements.

We’re headquartered in London and have offices in New York, Boston, Wroclaw, Singapore, and Antwerp. We’re proud to call some of the largest global financial institutions our clients, including over 15 of the world’s largest international banks, as well as brokers, exchanges, asset managers, hedge funds, administrators, service providers and corporates.

The Role

The Office Manager role involves overseeing day-to-day office operations, ensuring a smooth and efficient work environment. Responsibilities include managing facilities, budgets, and suppliers while ensuring compliance with health and safety regulations. The role also supports staff needs, coordinates office projects, and fosters a positive workplace culture.

Primary Responsibilities:

• Office Operations Management: Oversee the smooth running of day-to-day office operations, ensuring a productive and well-organized environment.
• Facility Management: Manage office facilities, including maintenance, supplies, and equipment, while liaising with external service providers.
• Health & Safety Compliance: Ensure the office complies with UK health and safety regulations, conducting risk assessments and implementing safety protocols.
• Budget & Expense Management: Monitor and manage the office budget, tracking expenses and ensuring cost efficiency.
• Supplier & Vendor Coordination: Manage relationships with suppliers and negotiate contracts to secure the best service and value.
• People Team Support - Assist with maintaining employee records, managing HR systems, and supporting employees.
• Administrative Support: Provide administrative support to the People team.
• Contribute to policy updates and maintain the employee handbook.
• Staff Onboarding & Support: Assist with onboarding new employees and handle office-related queries from staff.
• Office Culture & Events: Organize social events, team-building activities, and initiatives to foster a positive inclusive work environment.
• IT & Office Systems Coordination: Work with IT teams to ensure office technology and systems run smoothly, managing any upgrades or issues.
• Internal Communication: Act as the central point of contact for office-related communications, keeping staff informed of key updates.
• Lead the search for a new office space, including property research, viewings, lease negotiations, and coordinating the move.
  
  

We are looking for someone with:

• Proven experience in office management or facilities management.
• Strong organizational and multitasking abilities.
• Knowledge of UK health and safety regulations.
• Effective communication and negotiation skills.
• Experience in budgeting and financial management.
  
  

Nice to Haves:

• People/HR operations
  
  

Benefits:

• Competitive salary package aligned with your skills and experience. Reviewed annually.
• Success Share or Commission bonus payments
• Healthcare cashback scheme and private medical insurance
• 4X salary life assurance
• Unlimited annual holiday, because we trust our people to manage their own time off
• Enhanced family leave
• Employee Assistance Programme
• Cycle to Work and Tech Scheme
• 4 Volunteering days off
• Flexible working policy (3 days per week in office)
• Home working allowance
• Opportunity to work abroad for up to 6 weeks per year
• Personal learning and development opportunities
• Referral bonus if we hire someone great who you’ve recommended to us
• Spot Rewards
• Employee of the Month and Employee of the Year awards
• Pressure-off Fridays (no meetings)
  
  

Want to do a little more research before you apply?

Head over to our Glassdoor page to learn about our benefits, culture and to find out what our team thinks about life at Duco. You can also find out more about us on LinkedIn

Disclaimer

Because we are committed to inclusivity, we strive to provide equitable opportunities for everyone. If you require accommodation during the recruitment process, please let us know at talent@du.co. Include your contact information, the role you're applying for, and how we can accommodate you.

During the interview process and after hire, Duco does not discriminate on the basis of race, colour, gender or gender expression, sexual orientation, marital or pregnancy status, national origin, age, disability, religion or creed, socioeconomic background or status, size, or any other protected characteristic.