Office Manager

London, England, United Kingdom

10/14/2024

Who are we?

At Multiplex, we are changing skylines across the globe. As a pioneering construction business, we design and build complex, iconic and sustainable structures that add to the economic, cultural and community life in the areas we operate. We've got the boldness to take on projects others say can't be done. We have the entrepreneurial spirit to challenge preconceived ideas. And we've got the determination to unlock and deliver value where others cannot see it.

What is the overall job?

The Office Manager is responsible facilitating the smooth implementation, running and decommission of the project offices and welfare.

In line with Multiplex Core values, they ensure the company culture is upheld and support project teams, to allow the successful delivery of the projects.

They will be the first point of call for the site and a point of contact between the teams and head office departments, ensuring essential guidance, policies and procedures and best practices are upheld.

This role is based at the project site office in Central London and may require infrequent travel to head office, or other sites.

Other Responsibilities But Limited To Include

• Playing a key role in the mobilisation and set up of new offices or new office locations.
• Responsible for the effective management of office supplies for their project. These duties may be delegated where appropriate, but the overall accountability will fall to the Office Manager.
• Ensuring that all new starters are onboarded correctly via workday for their role and have the appropriate workstation, PPE, New starter kit and IT equipment, and systems. Complete Right to work checks prior to start dates and complete an introduction to workday, MyIT and Office Procedures.
• Ensuring that project staff have been provided with the information and tools they require to perform their roles.
• Providing aid to the project Health and Safety and Sustainability resources.
• Assist the Handover Manager and Project Leads to coordinate and communicate third party site visits to project staff.
• Responsible for the planning and execution of project topping out ceremonies, project completion events, as well as project social and morale events, team meetings, and team building events.
  
  

What do I need to be successful in this role?

Skills

You will need to have had previous experience in a similar role on a construction site. Other desirable skills and experience will include:

• Previous experience in Construction and working in an on-site office environment on a Tier 1 or 2 contractor's site is preferable.
• Previous experience as an Office Manager with Facilities Management is preferable.
• Previous experience in facilitating office moves.
• Good verbal and written communication skills able to interact with multiple stakeholders.
• Experience with Purchase Management. Using IFS would be beneficial.
• Strong problem-solving skills, and a proactive self-starter mindset.
• Decision Making - considering the relative costs and benefits of potential actions to choose the most appropriate one
  
  

What's the company like to work for?

Benefits

We are a construction company and we are all passionate about delivering exceptional projects that leave a positive and lasting legacy in the cities we build. Because we are passionate, we work hard, and our people are driven. Our Culture? We think we're friendly and our flat management structure means that you'll be just as likely to have a chat with our MD in the kitchen as with any of our other team members. We regularly have business wide socials so you can meet people across our projects, and we run plenty of clubs and events, so you'll never be short of things to do! Benefits of working at Multiplex include:

• Discretionary annual bonus, 8% company contribution pension
• Single private medical cover, employee assistance programme, virtual GP service
• 25 days annual leave, options to buy additional leave, 1 day voluntary leave, leave with tenure
• Several flexible/voluntary benefits from dental plans, season ticket loans, discounted gym memberships to a cycle to work scheme.
  
  

At Multiplex we are committed to being a diverse business that is inclusive of everyone. Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Multiplex.

We offer flexibility in how our people work and value the ongoing development of all staff. We operate “Multiplex Flex” which is much more than working from home! We are open to conversations around flexible working needs for this role and will be more than happy to discuss this with you.