Operations Administrator

London, England, United Kingdom

12/20/2024

Salary for this Role:

From £28,500 per annum, with benefits, subject to skills and experience

Job Title:

Operations Administrator

Reports to:

Vijaya Patel

Closing Date:

06/Jan/2025 23.59 GMT

Job Description:

Operations Administrator - Service Delivery Team

Reports to: Service Delivery Manager

Contact term: This is a full-time, 12 month fixed term contract (maternity cover), on Crick terms and conditions of employment.

Summary

The Administrator will play a key role in supporting the needs of the science at the Crick. As part of a team, you will provide comprehensive administrative support to the science across the Institute.

The role will be pivotal in ensuring all scientists, and science related teams, at the Crick have administrative support. The role reports to the Service Delivery Manager and will provide general administrative support to a number of groups as well as specialist support when necessary. The role will be part of a team, working closely with other Administrators and the wider Service Delivery Team.

Key Responsibilities

These include but are not limited to:

• Provide general administrative support to all laboratory-based staff
• First point of contact for queries from laboratory-based staff and answering queries in a timely manner
• Arrange internal and external meetings (including seminars, laboratory meetings, special interest group meetings, ad hoc meetings) book meeting rooms and equipment, produce visitor itineraries and arrange reimbursements as appropriate
• Arrange UK and overseas travel and accommodation and produce concise travel itineraries for Group Leaders and their visitors
• Manage travel and expense claims according to agreed policies; process, log and track expense claims
• Delivering an admin/floor induction for new staff to the Institute liaising with managers of the laboratories
• Proactively supporting the Laboratory Heads with recruitment related tasks such as organising interviews and ensuring all recruitment documents are completed appropriately and sent to HR
• Monitoring the end dates of visiting scientists, providing the Science Project Co-ordinators with details of all starters, leavers and extensions within set deadlines
• Contribute to the review and continuing improvement of team working practices and processes
• Support scientists with reconciliation of receipts and invoices
• Ordering goods and escalating to the Finance and Procurement team when required
• Manage/distribute all incoming and outgoing mail, including FedEx and couriers
• Taking minutes/notes in meetings, supporting Institute wide requirements
• Maintain a secure filing system and retrieve information as required adhering to GDPR regulations
• On behalf of Laboratory Heads approve sickness absence and annual leave on HR system
• To provide cover to colleagues in other parts of the Institute as necessary
• Keep notice boards (physical and electronic) up to date
• There may be a need to work flexible hours on occasion – advance notice would be given
  
  
  

Key Experience And Competencies

The post holder should embody and demonstrate our core Crick values: bold; open; collegial, in addition to the following:

Essential

• Previous administrative experience
• Proven experience of providing high level administrative support to a team of people
• Excellent IT skills and experience with Microsoft Office
• Excellent interpersonal skills with the ability to build rapport with a wide cross-section of people and maintain good working relationships
• Ability to deal with sensitive information in a confidential manner
• Well organised with a strong ability to prioritise and deliver to deadlines
• Ability to show initiative and management of own workload
• Strong problem solving skills with excellent attention to detail
  
  
  

Desirable

• Previous experience of working in an academic or research environment
• Experience of complex diary management, and/or inbox management
  
  
  

About Us

At the Crick, we conduct research at the forefront of biomedical research. We combine rigour with an open and collaborative culture, and are outward-looking, reflecting our status as a partnership of six organisations aiming to pool knowledge, ideas and resources.

We have a wide research portfolio with no divisions or departments, bringing biomedical researchers together with clinicians, physical scientists and applied scientists from our pharmaceutical partners.

We aim to attract the most talented researchers and support them to tackle innovative research questions. Our science technology platforms provide our researchers with access to state-of-the-art technology and expertise.

We provide an excellent learning environment with dedicated education programmes in public engagement with science, education and personal development, and a postdoc training programme that prepares scientists for leadership roles in science.

If you are interested in applying for this role, please apply via our website. All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom. If you require a visa to work in the UK we will help support your application should you be successful

Equality, Diversity & Inclusion

We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.

Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.

The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.

Read more on our website: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/equality-diversity-and-inclusion

For more information on our great pay and benefits you can read more here: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/pay-and-benefits

Find out what benefits the Crick has to offer:

For more information on our great pay and benefits package please click here: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/pay-and-benefits

Equality, Diversity & Inclusion:

We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.

Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.

The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.

Read more on our website: https://www.crick.ac.uk/careers-and-study/life-at-the-crick/equality-diversity-and-inclusion