PA - Technology

Stirling, Scotland, United Kingdom

12/19/2024

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

Role summary

This role will be supporting two Technology Leadership Directors, reporting to the Executive Business Manager to the CITO.

The key elements of the role are:

• To provide efficient and organised support to at least two of the Technology Leadership team.
• To provide cover when other Tech PAs are absent.
  
  

Job scope

• Works collaboratively with colleagues and takes personal accountability to maintain and enhance controls, providing support to ensure improvement of the overall control environment, customer outcomes and a reduction in M&G’s operational risk.
• Provides highly skilled and organised daily management of diaries, actively and efficiently assessing priority and importance of appointments. Proactively manages and maintains diaries and email accounts on a daily basis.
• Uses sound judgement in order to reschedule/reprioritise commitments as well as flagging any urgent emails that need to be addressed.
• Co-ordinates and diarises large / complex meetings at the request of LT Director and / or 'Senior Manager' level (mainly large meetings/involving external contacts).
• Understands the detail of the functions/roles supported, enabling autonomous working and anticipation of where support may be needed.
• Ensures documentation / venue details are collated and distributed ahead of meetings as appropriate, ensuring attendees are well prepared.
• Manages Purchase Orders and other finance related tasks in Oracle Fusion when required.
• Plans and organises events, either internal or events with external colleagues.
• Co-ordinates and books complex travel, including preparation of travel itinerary where required.
• Provides high quality documentation as required (including but not limited to, PowerPoint presentations, excel spreadsheets, reports, agendas & minutes).
• Provides other general administrative duties including but not limited to, assisting with onboarding of new joiners, proof reading and formatting documents to a high quality.
• Fosters and maintains strong relationships with fellow PAs and their Leadership teams across the function and wider business.
  
  

Core competencies required

• Excellent knowledge of Microsoft Office 365 suite.
• Flexible, reliable and proactive.
• To be action oriented and keep a high momentum.
  
  

Other Knowledge And Skills Required

• Excellent communication and team working skills, comfortable working with executive management levels.
• Strong inter-personal skills, demonstrating a variety of influencing styles to enable effective completion of tasks both individually and within groups. Builds sustainable relationships with colleagues and key individuals in the business.
• Shows a desire to take the initiative, moving issues forward with clarity.
  
  

Recruiter: Martyn Jack

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

M&G is also proud to be a Disability Confident Leader, and we welcome applications from candidates with long-term health conditions, disabilities, physical, mental health or neuro-divergent conditions. We participate in the Disability Confident ‘Offer an Interview’ scheme, which means that candidates with disabilities or long-term health conditions who meet the minimum criteria of a job, will be offered an interview if they 'opt in' to the scheme when applying. These candidates are also supported to ensure they have the best opportunity to demonstrate that they can do the job.

If you need assistance or an alternative means of applying for a role due to a disability or additional need, please let us know by contacting us at: careers@mandg.com