Personal Assistant

Edinburgh, Scotland, United Kingdom

12/18/2024

Job Description

At abrdn, our purpose is to enable our clients to be better investors.

Clients worldwide trust us to find future-fit investment opportunities to deliver the outcomes they want. Our technology and insight help empower them to make better decisions, while the powerful partnerships we build help to enhance the expertise that we offer. And by enabling clients to invest responsibly, it helps us to build a better world.

About The Department

The Chief Operating Office is the engine that powers and enables the Investments business. We have unparalleled expertise, innovative ideas and dynamic ways of working. We invest in the future, take individual and collective responsibility, maximise collaboration and are proud to deliver a world class client service. The PA team play a critical role in supporting the Chief Operating Office enabling the smooth operating of the department which comprises ~400 colleagues globally.

About The Role

Reporting to the Business Manager, the PA role will provide an efficient, proactive, and professional support service to our Investment Chief Operating Office (ICOO).

The role holder will primarily support the Investment Chief Operating Officer; work closely with the ICOO Leadership Team and their teams to ensure completion of all activities required to ensure success in the role. These administrative tasks include, but are not limited to the below, and are expected to be delivered to high standards and within agreed timescales.

Key Responsibilities

• To co-ordinate the LT member’s diary and organise all meetings and associated planning, facilities and technology.
• To provide pro-active inbox management including highlighting items to be actioned, filing and responding on behalf of, where required.
• To build professional and effective relationships and create a strong network (internally and externally) to help support the ICOO achieve their business objectives.
• Build extensive knowledge of the organisation and team, their governance and regulatory requirements and understand key personnel both internally and externally.
• To ensure the LT members are well prepared for all meetings including papers and providing or arranging briefings on all relevant information.
• Have an understanding of the best practice for online meeting facilities including how best to utilise and troubleshoot.
• Coordinate and prepare presentations using Microsoft PowerPoint.
• Support on team communications e.g. weekly comms, townhalls, etc; utilising various channels
• Coordinate and prepare various reports and papers as required.
• To arrange travel / accommodation, travel visas and prepare itineraries – UK and overseas.
• Processing of expenses for the LT members.
• Processing of invoices maintaining the departmental budget.
• Create, update and maintain digital filing systems.
• To coordinate agendas for team meetings, take minutes/action points, distribute and follow-up actions.
• Maintain records for the ICOO for regulatory reporting.
• To organise team events.
• Provide assistance on ad-hoc projects or requests as required.
  
  

The successful candidate in this role should meet the following requirements:

• Significant previous experience in a similar role.
• Significant diary management experience.
• Previous experience in the Financial/Asset Management industry is preferred but not essential.
  
  

We are proud to be a Disability Confident Committed employer. Therefore, if you have a disability and would like to apply to one of our UK roles under the Disability Confident Scheme, please notify us by completing the relevant section in our candidate questionnaire and one of our team will reach out to support you through your application process.

Our Benefits

There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.

When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits here.

Our Business

Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do here.

We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.

If you need assistance or an adjustment due to a disability please let us know as part of your application and we will assist.