Personal Assistant

Falmouth, England, United Kingdom

11/28/2024

Are you looking for your next career step? This role will provide you with the opportunity to further your career by supporting the Director of a global consultancy, and to be part of an ambitious and growing team.

About First Marine International (FMI):

First Marine International (FMI) is the shipyard technology and maritime market research group within Royal HaskoningDHV; and the international leader in shipyard design and shipyard performance improvement.

About Royal HaskoningDHV:

Royal HaskoningDHV has been connecting people for 140 years. Together, through our expertise and passion, we have helped contribute to a better society and improved people’s lives with work underpinned by our sustainable values and goals. We are an independent international engineering and project management consultancy leading the way in sustainable development and innovation. Royal HaskoningDHV is an Equal Opportunities Employer. We have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve.

Role Overview:

This role would suit an experienced Personal Assistant who is keen to advance their career in this rewarding and interesting role by providing a high standard of professional support to the Director of the FMI advisory group, ensuring the delivery of the company goals and strategies.

Job Role:

Responsible for assisting the Director as well as other consultants to complete their work and assist with the smooth running of the organisation. This will include:

Interfacing with the wider organisation:

As a key link between FMI and the broader company, your role extends beyond the immediate office. Here’s how you’ll make an impact:

• Strategic Insight: Proactively delve into company policies, strategies, and management structures. Understand the big picture to drive informed decisions.
• Global Connections: Forge and nurture relationships with our offices both in the UK and abroad. Smooth operations depend on effective collaboration.
• Central Hub: You’re the go-to source of information for FMI—internally and externally. Your knowledge keeps everyone informed and aligned.
• Liaison with Support Functions: Assist the Director in managing interactions with other company functions. Your coordination ensures seamless processes.
• System Updates: Keep the team in the loop regarding developments in company systems and procedures. Identify areas for improvement and drive positive change.
  
  

Why This Matters:

• Efficiency: Your efforts streamline operations and enhance productivity.
• Collaboration: By bridging gaps, you contribute to a cohesive company culture.
• Continuous Improvement: Your insights lead to better processes and outcomes.
  
  

Providing direct support to the Director and general administration:

• Office Management: Take charge of the day-to-day running of our Falmouth office. From coordinating schedules to handling logistics, you’ll keep things on track.
• Correspondence Management: Be the gatekeeper! Efficiently distribute correspondence to and from the Director. Flag urgent matters and ensure timely follow-up.
• Diary Mastery: The Director’s diary is your domain. Prioritize tasks, resolve conflicting priorities, and optimize time management.
• Travel Coordination: Whether it’s international or domestic travel, you’ll handle it all. Visas, accommodations, and seamless arrangements—your expertise makes it happen.
• Financial Oversight: Manage budgets, monitor payments, handle expense claims and keep things in check.
• Project Support: Assist the Director and the wider team with various projects. From web-based research to document production and event planning, you’re the go-to resource.
• Advisory Group Development: Contribute to the day-to-day running and growth of our Advisory Group. Your proactive approach ensures success.
  
  

Other Duties:

• Occasional Travel: Be ready for short trips to other RHDHV offices. Your expertise may be needed elsewhere.
• Adaptability: Fulfil any reasonable requests from your line manager within the scope of your role.
• Safety and Well-Being: As a Fire Warden, First Aider, and mental health first aider, you’re our point of contact for the Tremough Innovation Centre (Falmouth Office).
  
  

This role might be right for you if you’ll bring:

• High Standards: You uphold the highest standards of respect, integrity, confidentiality, inclusivity, and diversity. Your commitment to ethical conduct sets you apart.
• Articulate Communication: Your writing and communication skills in English are exceptional. You express ideas clearly and persuasively, whether in emails, reports, or presentations.
• Language Mastery: Your knowledge of English spelling and grammar is impeccable. You’re the go-to person for proofreading and editing.
• Global Savvy: You confidently interact with professionals at all levels, bridging cultural differences. Working with an international team excites you.
• Relationship Builder: Your interpersonal skills shine. You build solid, trusting relationships with colleagues, clients, and stakeholders. Previous experience in a similar role demonstrates your ability to connect.
• Tech Proficiency: You’re skilled (intermediate level) in using the complete Microsoft Suite. From SharePoint to Word, PowerPoint, Excel, and Teams meetings, you navigate these tools effortlessly.
• Time and Resource Management: Thriving in a deadline-oriented environment, you remain focused under pressure. Shifting priorities don’t faze you—you adapt and deliver.
• Proactive and Meticulous: You anticipate needs, take initiative, and maintain meticulous attention to detail. Your organized approach ensures efficiency and productivity.
• Confidentiality Champion: You understand how to handle sensitive information. Trust is paramount, and you safeguard it with care.
  
  

What we can offer you:

• Connect with Brilliance: Join forces with the brightest minds and smartest talents. Our Advisory group fosters collaboration, innovation, and growth.
• Career Growth: Your journey starts here. We offer development opportunities, mentorship, and support to help you thrive.
• Flexible Work-Life Balance: We understand the importance of family and personal life. Our flexible working models ensure harmony between your career and your well-being.
• Exciting Challenges: Dive into projects that matter. From cutting-edge technologies to groundbreaking initiatives, you’ll make an impact.
• Collaborative Environment: We believe in teamwork. Together, we achieve more.
• Continuous Learning: Our commitment to growth extends beyond your role. Learn, adapt, and evolve with us.
  
  

If you’re ready to be part of something extraordinary, join us today!

Location:

We’re excited to offer an opportunity that combines flexibility, collaboration, and growth. Join our team in beautiful Falmouth, Cornwall, where you’ll contribute to our success while enjoying a balanced work-life experience.

• Hours: Choose between part or full time, based on mutual agreement. We value work-life balance and understand that everyone’s needs are unique. In your application, could you please share your preference on part time or full time.
• Office-Based: Your primary location will be our Falmouth office. Here, you’ll be part of a vibrant team, collaborating face-to-face.
• Hybrid Working: We embrace hybrid work arrangements. Once you’re up to speed in your role and work requirements allow, you’ll have the flexibility to work from home occasionally.
• Cornwall Lifestyle: Imagine coastal views, fresh sea air, and a community that values well-being. Falmouth offers a unique lifestyle.
  
  

If you’re ready to make an impact and thrive in a supportive environment, apply now! Let’s create something extraordinary together.