Personal Assistant / Office Admin

Inverness, Scotland, United Kingdom

12/17/2024

Desired Start Date

February, 2025

Dimensions

• Assisting Managing Director
• Office Administration
• Employee Support Functions
  
  

Role Purpose

To provide Reception, Site wide Administrative support,

assistance when required in invoice processing and inventory control

support and service for the Company.

Contribute to maximising the operational efficiency of the Company.

Key Accountabilities

• Communication: Answering phone calls, emails, and letters, and screening inquiries
• Scheduling: Managing calendars, making appointments, and setting reminders
• Travel: Planning travel arrangements, including flights, accommodations, and ground transportation
• Events: Supporting events, such as conferences, workshops, and seminars
• Notes: Taking notes at meetings and preparing meeting minutes
• Correspondence: Drafting emails, letters, and other correspondence
• Systems: Maintaining office systems, including data management and filing
• Research: Conducting background research and presenting findings
• Reports: Producing documents, reports, and presentations
• Expenses: Preparing expense reports
• Liaison: Liaising with clients, suppliers, and other staff
• Site induction: for visitors
• PA for Managing Director
• Maintain office supplies
• As required, greet & direct Visitors & handle incoming telephone calls to provide a prompt & effective service.
  
  

Preferred Knowledge / Skills / Experiences

• Significant previous experience in a similar role.
• Ability to plan & work effectively.
• Ability to work systematically with capacity to respond effectively to the unexpected.
• Effective communication skills both verbal & written
• Commitment to high quality standards & continuing improvement in all operational activities.
• IT literate in Microsoft Office Suite essential.
• Ability to use own initiative effectively & take proactive approach on behalf of the business.
• Good Team working skills
• Ability to set and maintain high work standards.
• Ability to identify, analyse and solve problems.

About Our Project In Port Of Nigg, Highland

Sumitomo Electric is one of the leading global manufacturers of state-of-the-art high-end electricity transmission cables,

up to and including 525kV HVDC(High Voltage Direct Current) cable.

The new factory at Nigg, with investment value announced by the Scottish Government of £350M, will make a significant

contribution towards realisation of the UK Net Zero Target by contributing to critical electricity transmission infrastructure

to connect and deliver renewable energy, including offshore wind, to UK consumers and beyond.

In addition, the factory will create more than 150 highly skilled jobs in the Scottish Highlands, with maximum utilisation

of the local supply chain for production of cables and construction of transmission cable systems.

In a significant boost for the UK green energy supply chain, Sumitomo Electric has commenced construction of its

state-of-the-art subsea transmission cable factory in the Scottish Highlands. The factory will supply critical elements

for the reinforcement of the UK electricity transmission grid and for connecting renewable energy production facilities to

the grid.

About Sumitomo Electric Group

Sumitomo Electric Industries, Ltd. is a recognized global technology leader with over 290,000 employees working at

around 400 group companies in 40 countries. Building on more than 120 years of innovation, today Sumitomo Electric

is engaged in diversified business activities that support people’s daily lives and industries in five business segments:

automotive, infocommunications, electronics, environment & energy, and industrial materials. To learn more

about Sumitomo Electric, please visit https://sumitomoelectric.com and https://sumitomoelectric.com/company/office_group_companies/sumitomo-electric-uk-power-cables-ltd

Follow us on LinkedIn (https://www.linkedin.com/company/sumitomo-electric).