Personal Assistant / Team Administrator

London, England, United Kingdom

12/12/2024

What’s the Opportunity

We are recruiting for a Personal Assistant and Team Administrator who will be an integral part of our London office. In this role you will be Personal Assistant to two Partners in the London office, along with being the Team Administrator for their engineers. This role will suit someone with experience of providing high level customer service.

What you need to do to be effective in this role

• Diary management, inbox monitoring & management
• Arranging internal and external appointments / meetings including project meetings, client breakfasts, lunches, dinners and other B2B activities
• Arranging functions and events, such as industry conferences (Eg travel, accommodation, itinerary) and tam social events, organising lunches and refreshments
• Attending meetings as required
• Supporting recruitment activities
• Timesheets and expenses
• Setting up submissions (new opportunities) and developing fee proposals
• Conversion of submissions to projects.
• Invoicing and other accounting matters on projects, including assisting with chasing payments
• Administration duties such as creating and managing team organograms and document formatting
• Printing and binding documents/contracts
• Preparing presentations
• Support the Office Manager in the running of the office and all associated areas, liaising with suppliers, other admin support and Partners
• Cover for reception when needed on lunch and annual leave
• First Aider/Fire Warden - training will be provided
• Assist the Office Manager with various ad-hoc tasks to promote a positive culture and well-presented office
• Other ad-hoc requests as required
  
  

The skills and experience you need to have for this role

• Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams, Powerpoint etc
• Excellent communication skills
• Well-presented with a professional approach to your work
• Assertive and capable of solving problems with a ‘get it done’ attitude
• Excellent time management skills
• Work in an organised style with a high attention to detail
• Self-motivated, proactive team player demonstrating commitment to ensuring the efficient and effective running of the London office.