Project Administrator

Aberdeen, Scotland, United Kingdom

1/9/2025

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities

Purpose

The primary responsibility of this position is to assist Project Manager(s) and/or project members in the course of day-to-day project activities.

Functions

• Maintain team calendars and project schedules.
• Read, route, and process incoming and outgoing mail and business correspondence.
• Compose and type routine correspondence, prepare and update spreadsheets, and create presentation material.
• Coordinate and arrange meetings and luncheons, prepare agendas, take notes, reserve and prepare facilities.
• Order and maintain supplies and arrange for equipment maintenance.
• Assist with data maintenance and reporting which could include, but not limited to: Peoplesoft, LMS, PDM.
• Organize and maintain documentation following the Document Control Process.
• Open Project numbers in Peoplesoft and PDM system.
• Arrange and coordinate travel schedules and reservations.
• Project Team expense report generation.
• Booking/Managing training and 3rd party course assignments .
• Provide Admin support to OPG Senior Management.
  
  

Supervisory Responsibilities

• This position has no direct supervisory responsibilities.
  
  

Reporting Relationship

• Report to OPG Project Manager.
• May take direction from Project Team.
  
  

Required

Qualifications

• Experience in related adminstrative and clerical function
• Experience with standard email and internet systems
• Basic skills with MS Office applications
  
  

DESIRED

• BSc in Project Management, Engineering, Business Management, or equivalent experience.
• Experience in related industry
• Knowledge of PeopleSoft or similar business system.
  
  

Knowledge, Skills, Abilities, And Other Characteristics

• Strong Administrative skills
• Ability to priorities workload and meet tight deadlines
• Strong team player with a good attention to detail
• Flexible to changes in the workplace
  
  

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.