Project Co-ordinator

Glasgow, Scotland, United Kingdom

12/5/2024

The Vacancy

We are seeking to recruit a Product Coordinator to primarily support the delivery of GMP (Guaranteed Minimum Pension) equalisation projects for UK based defined benefit pension scheme clients.

What will your role look like?

The role will support our Actuarial and Project consultants and involve:

• Ownership of client delivery tracker, developing a clear understanding of the functionality and approach to prioritisation of clients
• Management of all imminent projects to ensure they remain on track, and developing and implementing critical recovery plans for any with delays
• Oversight and attendance at all project kick-off calls; including the production and distribution of meeting agendas, supporting papers and project meeting minutes
• Providing administrative support to consultants at project meetings, as directed
• Key point of contact for liaising with all internal teams involved in the delivery of GMP projects, arranging and leading all weekly calls to agree priorities and deliverables, communicating progress thereafter
• Ensuring project deliverables / actions are progressed / completed within pre-agreed timescales through effective communication with all key stakeholders
• Ongoing monitoring and maintenance of project documentation to ensure this provides an accurate picture of progress at any point in time and facilitates regular reporting
• With guidance, create and develop GMP specific project toolkit including project plans and other key project control documentation e.g., agenda, meeting note, action log, highlight report etc.
• Support the ongoing development of processes and procedures to address GMP equalisation requirements.
• Create and update internal team and project SharePoint sites/files; ensuring accurate version control procedures are maintained
• Depending on experience, initial analysis of pension scheme data and reporting of results to more senior consultants to aid decision making
• Support client billing processes, including the timely drafting and issue of client invoices for onward peer review
• Keeping up to date with developments in relevant pensions legislation and best practice
• Be flexible during high periods of activity and remain calm under pressure
• Attending relevant job-related training/development sessions
• Adhering to the firm’s Information Security standards, policies and procedures
• Adhering to the firm’s professional and quality standards e.g. peer review process
• Flexibility to travel to client meetings and other Hymans Robertson offices, should this be required
• Acquiring and maintaining a solid understanding of the firm’s products and services
  
  

About You

• Excellent attention to detail, ensuring a high degree of accuracy in all client related communication (such as papers, agendas and emails).
• Strong communication and problem-solving skills are essential.
• A proactive individual with a strong can-do attitude and a hands-on approach, who works in a partnering and collaborative manner with others.
• Strong time management, organisational and prioritisation skills to successfully meet deadlines and manage workloads.
• Ability to remain calm and continue to deliver client needs under pressure.
• Ability to adapt quickly to changing priorities.
• Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project and VISIO experience would be an advantage but is not essential.
  
  

To enjoy and succeed in this role you will have

• Experience in a project coordinator and/or business analyst (or similar) role is essential.
• Awareness of project management best practice and techniques.
• A commitment to keeping up to date with developments in the pensions industry
• A can do, positive attitude with a willingness to learn about the sector and the changing needs of our clients.
• Experience of working in consultancy firm and/or in a change or continuous improvement function in any industry would also be advantageous but not essential.
  
  

In addition to a competitive salary and access to our profit share scheme, we offer:

• A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
• A collaborative and supportive work environment where your thinking and ideas are encouraged.
• On site mental health and wellbeing support
• A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
• Regular social activities, addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
  
  

About Us

Together, we’ve been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.

We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.

Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we’re one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.

We’re committed to developing our people and encourage everyone to carve out their own career path. We’ve many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.

We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.

Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers here .

If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

Together, we can make this the best job you’ll ever have.

We Offer

Our culture

We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.

Job satisfaction

Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that’s helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.

Reward and wellbeing

We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.

Flexible working

We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.

Latest technology

We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.

Career development

There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.