Project Coordinator

Introduction:

Lifescience Dynamics is a strategic consulting firm operating across our four practice areas: Competitive Intelligence, Market Research, Market Access and Strategic Advisory. The firm help optimise and un-lock full potentials clinical and commercial strategies in the biopharma industry. Lifescience Dynamics is a company for the future, which is why present is characterise by innovation, ingenuity, discovery of new insights, exploring new possibilities and to conquering diseases.

Overall business objectives:

Our main goal is to become the partner of choice for Market Research, Competitive Intelligence, Market Access and Strategic Advisory services to our clients, to achieve over 98% client satisfaction and over 95% client retention rates.

Overall scope of role:

A key member of the consulting and business operations team, with companywide visibility and impact. Committed to developing and delivering smooth project needs to meet specific objectives of our global clients and LSD Project Managers. 

Project Co-ordinator:

The role of the Project Co-ordinator is to coordinate and oversee office administrative duties while providing an extensive level of operational support to Engagement Managers, Project Managers and project teams across the London, Krakow, New York, Boston, Toronto, Vancouver and San Francisco offices.

Key responsibilities: To lead the company’s consulting project administration, oversee all CDAs/NDAs/RFIs/RFPs/SOWs; monitor and communicate key company data, and implement procedural and policy changes to improve the operational efficiency of Lifescience Dynamics. 

Proposal Administration:

• Logging and codenaming new projects in Airtable
• Sharing Airtable reports with senior managers to ensure compliance of Airtable across the Consulting team
• Review draft project Statement of Work, editing milestones, financials and deliverables through coordination with project teams
• Managing the Master Service Agreement process with clients to ensure legal compliance and negotiate contractual terms
• Reviewing and managing Confidentiality and Non-Disclosure Agreement (CDA/NDA) and non-compete process
• Co-ordinate vendor RFIs (Request for Information) and completing vendor onboarding through client portals
• Co-ordinate company-wide software and co-ordinate bespoke training to the team; managing user access for company databases

Operational Tasks

• Maintaining extensive company-wide data records on proposals lost/won, monthly revenue and remaining targets; drafting monthly sales reports and quarterly financial review decks for President’s address
• Kantata Mavenlink project management tool – to assist in managing business reports, analysis and other admin tasks
• Assist with resourcing when needed and when the Resourcing Manager is out of office
• Other responsibilities Proof reading wherever required by the team
• Annually compile for medical conference and National holidays in G20 countries for two years in advance
• Any adhoc requests from RM, FC and SLT

Qualifications and key skills required: 

• Bachelor’s degree, preferably in Law, followed by Business Studies with Law, International Business
• A Level in English literature or language and ideally in Maths
• GCSE A grades or higher in Maths and English
• Excellent communication skills (both written and verbal)
• Exceptional eye for details
• Intermediate skills and knowledge of MS Suite including Excel, Powerpoint and Word
• Administrative experience in previous roles/internships

 Key character traits required:

• Possesses high morals and ethics
• Values collaboration and team work
• Strives for high-quality work
• Displays advanced problem-solving and critical thinking skills
• Actively listens to others and adapts to changing situations
• Exceptional empathetic communication skills
• Interpersonal competence
• Pleasing personality – upbeat, positive and with high energy
• Likeable with a positive attitude - not one to complain
• Trustworthiness and dependability 
• Impeccable organisational abilities
• High level of initiative and proactivity
• Consistently hardworking

The role will require the candidate to be flexible, accommodating and sensitive to different cultures. The role will work with team members in different time zones from Pacific Time to Central European time zone.

We offer focused training and a supportive working environment with exceptional salary, best in class benefits and perks, which include bonuses, paid holidays, company healthcare, dental, vision and pension scheme. 

Individuals with positive energy, focus, discipline, drive, self-motivation, interpersonal skills, initiative – the ability to work autonomously, with added conviction to deliver quality and who take pride in their work will thrive here.