Project Manager

London, England, United Kingdom

12/20/2024

The HSOT Deployments and Roster Management team provides deployment services and expertise to the Office for Conflict Stability and Mediation (OCSM) and Humanitarian Response Group (HRG). The role of the team is to facilitate the recruitment, contracting and deployment Contractors and Consultants for OCSM and HRG, along with various Client from across UK Government.

Primary Duties And Responsibilities

The post-holder will be responsible for ensuring that the end-to-end management of deployments are completed in a timely, professional manner and which meets both Palladium’s and HMG legal duty of care requirement.

Duties Will Include, But Not Be Limited To

Operations (Contractor and Client Management):

• Project manage up to 15 active deployments, where you will be responsible for the recruitment, contracting and deployment of Contractors and Consultants.
• Advise and support task development with client
• Liaise with UK Government colleagues and field offices, and regularly attend regional ops meetings.
• Liaise with Palladium security advisors, logistics, HR and Finance teams as required.
• Issue job offers and deal with initial contractual queries.
• Arrange travel for deployed contracted staff (e.g. flights, visas, hotels).
• Be the point of contact for contracted staff on an array of issues, including performance, welfare and travel, utilising escalation mechanisms where appropriate.
• Arrange (de)briefing schedules and facilitate Palladium meetings with DCEs.
  
  

Financial And Information Management

• Assume overall accountability for deployment budgets, ensuring that deployments are delivered in line with budget and forecast and that they deliver the required financial return.
• Manage deployment cost, revenue, and accruals in line with client expectations good financial management.
• Oversee of deployment invoicing and debt, ensuring projects are billed in a timely manner and invoices are paid within 30 days of being issued.
• Report against deployment and client financial metrics.
• Support the external audit process and ensure retention of project records is compliant with company policy.
• Monitor deployment risks and escalate issues or suspected fraud to line manager.
• Support monthly, quarterly, annual contractual reporting on key result areas and, as required, any other important areas of concern.
• Assist in the promotion and encouragement of consistency, integrity, and transparency across the team.
  
  

General Tasks

• Participate in cross functional HSOT projects and other activities
• Work collaboratively with internal stakeholders (HR, Finance, Payroll) to ensure the effective and timely management of contractor payments and related activities
• Ongoing review and refinement of processes, seeking continuous improvement and innovative use of technology where possible
• Support client in ensuring legal compliance on contractor related matters (e.g. IR35)
  
  

Other Duties

• HSOT are entering the final year of the HEROS contract. There will be a requirement for the post-holder to support transition activities and support in delivering the transition and exit plan.
• Supporting on contract reporting and contribution to meeting HEROS contract KPIs.
• Undertake any other duties as appropriate to the position, as requested.
• The post holder may be asked to deploy at very short notice to support an FCDO response. Deployments may last up to four -six weeks
  
  

PLEASE NOTE: due to the dynamic nature of our work, aspects of this post may change over time. The post-holder will need to be flexible and willing to adapt to evolving responsibilities.

Required Qualifications

• A dynamic self-starter who is action and output focussed.
• Thrives in a challenging, high-pressured, and varied role.
• Proven ability to deal with a demanding, often conflicting and changing workload.
• A strong and confident communicator and influencer, good at building and maintaining networks/relationships.
• Strong ability to problem-solve.
• Excellent organisation skills in terms of administration, planning, managing information, controlling timelines and meeting deadlines.
• Proven ability to communicate complex procedures and situations.
  
  

Please Note: This role is a Fixed Term contract until 31/03/2025 with a possibility of an extension. The closing date for this vacancy is the 06 January 2025. Candidates must have right to work in the UK to be considered.

Fixed-Term

Annum

0.00 - 0.00

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.