Proposal (Bid) Coordinator

At HiBob, we're building the modern HR platform for forward-thinking companies of all sizes. Our mission is to redefine how organisations acquire, develop, engage, and retain talent through data-driven tools and strategies.

We are seeking a Proposal Coordinator to play a pivotal role in our sales process by leading HiBob’s proposal response process from end to end. You will be responsible for crafting comprehensive, compelling responses that effectively communicate HiBob's value proposition and capabilities. In addition to proposal management, this role will assist in the development and curation of a repository of proposal-related information and collateral.

You will be the go-to resource for proposal development in the UK/EMEA/IL regions, occasionally supporting your Americas-based colleagues depending on workload balance. If you are the type of individual who thrives in a fast-paced, high-growth environment where you are developing and executing strategies and collaborating cross-functionally with every area of the organisation, this could be a fantastic opportunity for you.

About The Team

This role will report to HiBob’s RFP Manager as part of our greater Sales Engineering team, an integral part of the HiBob Go-To-Market organisation. The RFP team is a small but mighty team that supports the global sales organisation in developing winning proposals. We are expected to act as leaders of our domain, simplifying complex proposal responses through strategic planning, clear direction, and effective content development. We do this by partnering with other functions internally (professional services, product, engineering, success, marketing etc.) and working proactively to stay up to date on HiBob’s products and services.

• 3-5+ years of experience in RFP/proposal management, technical writing, or a related role (preferably in SaaS/HR tech)

• Excellent written and verbal communication skills with the ability to convey complex information clearly

• Strong project management and organisational skills to handle multiple priorities and deadlines

• Proficiency with RFP tools like Loopio/RFPIO, etc., as well as G-Suite

• Understanding of HR processes, challenges, and technology solutions is a plus

• Manage the end-to-end RFP and proposal response process, ensuring high-quality and timely delivery of multiple simultaneous projects.

• Find and create efficiencies in the business to help streamline the process

• Assist in developing detailed, professional proposal documents that articulate HiBob's products, services, and unique value

• Leverage tools like Loopio, RFPIO, or others to utilize, build and maintain a robust repository of response content and sales enablement materials

• Work closely with RFP team members and Product Marketing to create content assets and prepare for new product launches

• Collaborate with cross-functional teams (Sales, Product, Finance, Security, Legal, etc.) to gather accurate information for both one-off and ongoing use

• Identify gaps and provide insights to enhance our proposal strategy based on customer feedback

• Stay up-to-date with industry trends, competitive landscape, customer needs, and HiBob's evolving product roadmap