Proposals Manager

Woking, England, United Kingdom

12/10/2024

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

Our purpose is to help our clients meet the world’s evolving energy needs. Our support spans the full asset lifecycle, from design through to construction, commissioning, operations, maintenance and even decommissioning.

As the energy landscape is evolving, so are we. Today, we are increasingly supporting projects across the energy landscape, from traditional oil and gas projects to those that promise a lower-carbon alternative. We focus on offshore wind, hydrogen, carbon capture, to waste-to-value, and emissions reduction projects. Here we leverage our engineering and complex project delivery skills sets to advance critical industrial decarbonisation projects.

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

We support flexible working requests and have adopted a hybrid approach for most office-based roles. We ask employees to be present in the office at least three days per week.

This is an exciting time to join the energy industry and to join us on our journey as we help shape the future energy landscape. If you want to make a difference in a forward-thinking, inclusive environment, join us.

Join our dynamic team to help bring to life the developments that will be key to the energy transition.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Proposals Manager

Key Responsibilities

• Ensure that the Petrofac ETP proposals process is followed by proposal team members for all assigned proposals. Propose improvements to the system where needed.
• Host the weekly screening and Bid/No Bid meetings. Process and track the prospects from initial screening approval through to bid submission and through to award. Provide clear and accurate reports to show activity levels and highlight any key areas of concern, schedule or budgetary.
• Preparation/review of ITT summary and Bid no Bid documentation detailing initial assessment of technical, commercial, contractual elements. Submit to management team for Bid no Bid decision. Ensure the paperwork is issued prior to the BnB meeting and notes of the outcomes are shared and filed accordingly.
• Work with ETP Business Development to develop and then implement overall proposal win strategy, to ensure this is reflected in the proposal write up.
• Manage preparation/review of proposal schedule. Proactively monitor individual proposals schedules and ensure actions are taking to deliver the proposal in the timelines required by the client.
• Work with Marketing to ensure that the Petrofac brand is accurately represented and adhered to in every ITT and for strategic messaging support. (Exec summaries etc)
• Liaison and coordination as required between the Proposals Team Lead, Engineers, Technical Authors, Administration, Business Development Managers, Commercial team and Head of Business Development, to ensure a compelling and complete tender response is created.
• Responsible for delivering ETP Proposals on time to the clients, (often via electronic bid portals) and keeping within each bids specific budget targets.
• Manage the coordination with Contracts Department for proposal contract review and qualification preparation. Manage the coordination with Commercial Department to ensure the commercial submission is completed and all required approvals are obtained in time for submission.
• Take accountability for ensuring bid quality standards are met both in terms of consistency and presentation. Seek opportunities to improve the bid submission, use of bid libraries etc. to gain efficiencies in time, and improvement in quality.
• Participate in Risk Review Committee process in conjunction with ETP Senior Leadership team to ensure bid deadline and attainment of internal approvals in line with requirements.
• Ownership of the BD and Proposals process and procedures within Petrofac Business Management System.
• Liaison and support to Head of BD on quality management of BD process including external audits, internal/external weekly/monthly performance reporting and meetings.
  
  

Essential Qualifications And Skills

• Degree qualified – preferably engineering/technical/law or Business Management related degree.
• Hydrogen, CCS, Wind, Waste-to-Value, Emissions reduction Market knowledge.
• Competition knowledge.
• Knowledge of Proposal Process for a consultancy and/or EPC market.
• Management and leadership skills.
• Excellent Coordination skills.
• Excellent Communication skills.
• Proactive approach.
• Problem solving.
• Team player.
• Response writing/creation.
• Planning and scheduling to ensure narratives, approvals are all completed in time for the bid deadlines.
• An eye for detail.
  
  

Additional Information