Receptionist

Windlesham, England, United Kingdom

11/11/2024

Department: Facilities

Location: Windlesham

Description

The Receptionist will work alongside the Head of Facilities to provide reception services to the Company as well as carrying out various other associated duties, at all times promoting and maintaining a tidy, organised and friendly working environment

Key Responsibilities

• Answering the telephone and distribution of internal & external calls in a prompt and efficient manner, transferring calls or taking messages for the business as necessary


• Reporting of telephone/email faults, and overseeing rectification


• Organising agency reception to cover sickness and leave


• Support for other receptionists, working as a team


• Meeting and greeting of visitors ensuring they are welcomed into the business and are overseen, whilst notifying the host, as necessary


• Answering any intercom system and ensure security is maintained


• Control the operation of the Visitor Pass system


• Maintain awareness of employees whereabouts particularly senior executives, fire wardens, and first aiders


• Issue and monitor Non-Disclosure Agreements ensuring all forms are returned and records updated prior to visitors / clients attending site.


• Distribute incoming mail


• Organise outgoing mail


• Organise couriers and taxi's, as required


• Involvement in Health & Safety and Emergency Procedures (i.e.: Visitors Books for Fire Evacuation)


• Assist with the management of the GMG 'enquiries' email account, ensuring that all enquiries are dealt with promptly and efficiently and enquirers are responded to


• Co-ordinate the organisation of internal and external meetings including the booking of meeting rooms, preparation of meeting rooms prior to the meeting and tidying of meeting rooms once the meeting has finished


• Ensure meetings are supported with the provision of snacks, lunches and other forms of refreshment as may be required


• Manage the Company's stationery requirements, including overseeing stock levels, tidiness of stock, generating lists of stationery items required and organising re-orders


• Ensure Reception areas (including the Foyer and Lounge) are kept clean, tidy, fully functional and highly presentable at all times

Skills, Knowledge and Expertise

• Previous Reception work is desirable but not essential.


• Experience working in a customer facing environment would be an advantage


• Full and clean driving license


• A friendly and professional telephone manner


• Bright, confident personality


• Well presented


• Clear and effective communication skills with internal and external clients


• Must be a team player


• Proficient in Microsoft Office


• Punctuality


• High level of reliability and integrity


• Good organisational skills


• Work under own initiative


• The ability to multi-task effectively

Benefits

As well as the opportunity to work with a fantastic team, the position comes with:

• Competitive Base Salary


• Private Medical Scheme


• Life Assurance


• Holiday Loyalty Bonus Scheme


• Enhanced Personal Pension Plan


• Enhanced Maternity & Paternity Pay


• Cycle to Work Scheme


• Employee Recruitment Referral Incentive Scheme


• Parking Onsite

Gordon Murray Group is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, medical history, race, marital status, genetic information or parental status. We strive to promote a workplace that celebrates diversity and encourages individuals to express their opinions and beliefs.

Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.

All applicants must have the Right to Work in the UK.