Rota Team Administration Support
Company
Location
Blackpool, England, United Kingdom
Posted At
1/23/2025
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Please contact: hello@huntukvisasponsors.com
Description
Job Summary
Welcome to FCMS!
We are seeking a dedicated and detail-oriented individual to fulfil the role of Administration Support for our busy rota team. You will be working within the Integrated Urgent Care Rota Team, taking a supportive role within team.
Pay: £12.07 per hour
Hours: 30 Hours over 5 days
Main duties of the job
The main responsibilities will be to support the Rota Co Ordinator in maintaining the 24/7 clinical and non-clinical staff rotas for the Integrated Urgent Care System.
About Us
The ethos of FCMS as a social enterprise, health and wellbeing services provider is to be passionate in its drive to ensure that patients and callers remain the central focus of all that it does. Coupled with excellent and well-established clinical governance systems and extremely effective operational expertise, it has meant that the company has the ability to strategically visualise, develop, and implement award winning services.
Over many years we have invested in our staff so that we have a core team of highly trained individuals who can manage the needs of our patients and callers. Our staff are able to significantly improve the service delivery and user experience due to their considerable experience and commitment to what they do.
Date posted
20 January 2025
Pay scheme
Other
Salary
£12.07 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
U0051-25-0008
Job locations
Newfield House
Vicarage Lane
Blackpool
Lancashire
FY4 4EW
Job Description
Job responsibilities
Day To Day Duties To Include, But Not Exhausted:
Update the rota system in really time
Inputting prewritten clinical and non-clinical rotas
Organising availabilities.
Keeping accurate records of sickness and annual leave
Updating spreadsheets/data basis accurately
Adjusting shifts and adding pay related adjustments to the rota
Identifying gaps, working to cover these using innovative ways to move staffing around with minimal disruption to the service.
Monitoring and maintaining the Rota Teams central email inbox.
Answering email/text/phone enquiries where appropriate.
Completing Staffing plans
Agency Confirmations
Completing electronic timesheets.
Annual Leave admin duties
Completing shift Logs
Assist with Registrar bookings
Assist with agency CV flow
Assist with cascading information to the teams
Information Governance:
To understand the important of Information Governance and maintain the IG Toolkit on an annual basis.
Maintain accurate and comprehensive statistical information, ensuring legal and local requirements are met.
Understanding and adherence to all FCMS/PDS policies and procedures.
Staff are to report any safeguarding concerns to managers on site and follow usual processes if become aware of any. Safeguarding is everyones responsibility.
To ensure confidentiality on all matters relating to information obtained during employment and not to release such information to anyone else other than those acting in an official capacity.
Relationships & Business Development:
Assist with the implementation of strategies to increase efficiency, maintain quality, and ensure continuous improvement to the services being delivered.
Develop and maintain constructive relationships with a broad range of internal and external stakeholders including clinicians, agencies & provider organisations to help ensure that the patients wellbeing is central to all our work.
Where necessary relevant training in the operation of new or unfamiliar equipment, software procedures will be provided or arranged.
This Job Description will be periodically reviewed in the light of developing work requirements.
This is an evolving role and therefore, these duties are not exhaustive. The role may change via discussion between the post-holder line managers. The individual in post will be expected to contribute towards that revision.
The post holder will be expected to attend any necessary courses that provide relevant training.
General:
To have responsibility for Health and Safety and welfare of others in the working environment, to follow safe working practices and to always comply with local Safety Policies and Procedures.
To observe national and local policies and procedures in respect of:
oFire
oData Protection Act
oBasic Life Support
oInfection Control
Disability Confident Employer - As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.
This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence).
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
General:
Job description Job responsibilities
To have responsibility for Health and Safety and welfare of others in the working environment, to follow safe working practices and to always comply with local Safety Policies and Procedures.
To observe national and local policies and procedures in respect of:
oFire
oData Protection Act
oBasic Life Support
oInfection Control
Disability Confident Employer - As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.
This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence).
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Person Specification
Specific Job Requirements Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
FCMS
Address
Newfield House
Vicarage Lane
Blackpool
Lancashire
FY4 4EW
Employer's website
http://www.fcms-nw.co.uk/ (Opens in a new tab)
Welcome to FCMS!
We are seeking a dedicated and detail-oriented individual to fulfil the role of Administration Support for our busy rota team. You will be working within the Integrated Urgent Care Rota Team, taking a supportive role within team.
Pay: £12.07 per hour
Hours: 30 Hours over 5 days
Main duties of the job
The main responsibilities will be to support the Rota Co Ordinator in maintaining the 24/7 clinical and non-clinical staff rotas for the Integrated Urgent Care System.
About Us
The ethos of FCMS as a social enterprise, health and wellbeing services provider is to be passionate in its drive to ensure that patients and callers remain the central focus of all that it does. Coupled with excellent and well-established clinical governance systems and extremely effective operational expertise, it has meant that the company has the ability to strategically visualise, develop, and implement award winning services.
Over many years we have invested in our staff so that we have a core team of highly trained individuals who can manage the needs of our patients and callers. Our staff are able to significantly improve the service delivery and user experience due to their considerable experience and commitment to what they do.
Date posted
20 January 2025
Pay scheme
Other
Salary
£12.07 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
U0051-25-0008
Job locations
Newfield House
Vicarage Lane
Blackpool
Lancashire
FY4 4EW
Job Description
Job responsibilities
Day To Day Duties To Include, But Not Exhausted:
Update the rota system in really time
Inputting prewritten clinical and non-clinical rotas
Organising availabilities.
Keeping accurate records of sickness and annual leave
Updating spreadsheets/data basis accurately
Adjusting shifts and adding pay related adjustments to the rota
Identifying gaps, working to cover these using innovative ways to move staffing around with minimal disruption to the service.
Monitoring and maintaining the Rota Teams central email inbox.
Answering email/text/phone enquiries where appropriate.
Completing Staffing plans
Agency Confirmations
Completing electronic timesheets.
Annual Leave admin duties
Completing shift Logs
Assist with Registrar bookings
Assist with agency CV flow
Assist with cascading information to the teams
Information Governance:
To understand the important of Information Governance and maintain the IG Toolkit on an annual basis.
Maintain accurate and comprehensive statistical information, ensuring legal and local requirements are met.
Understanding and adherence to all FCMS/PDS policies and procedures.
Staff are to report any safeguarding concerns to managers on site and follow usual processes if become aware of any. Safeguarding is everyones responsibility.
To ensure confidentiality on all matters relating to information obtained during employment and not to release such information to anyone else other than those acting in an official capacity.
Relationships & Business Development:
Assist with the implementation of strategies to increase efficiency, maintain quality, and ensure continuous improvement to the services being delivered.
Develop and maintain constructive relationships with a broad range of internal and external stakeholders including clinicians, agencies & provider organisations to help ensure that the patients wellbeing is central to all our work.
Where necessary relevant training in the operation of new or unfamiliar equipment, software procedures will be provided or arranged.
This Job Description will be periodically reviewed in the light of developing work requirements.
This is an evolving role and therefore, these duties are not exhaustive. The role may change via discussion between the post-holder line managers. The individual in post will be expected to contribute towards that revision.
The post holder will be expected to attend any necessary courses that provide relevant training.
General:
To have responsibility for Health and Safety and welfare of others in the working environment, to follow safe working practices and to always comply with local Safety Policies and Procedures.
To observe national and local policies and procedures in respect of:
oFire
oData Protection Act
oBasic Life Support
oInfection Control
Disability Confident Employer - As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.
This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence).
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
General:
Job description Job responsibilities
To have responsibility for Health and Safety and welfare of others in the working environment, to follow safe working practices and to always comply with local Safety Policies and Procedures.
To observe national and local policies and procedures in respect of:
oFire
oData Protection Act
oBasic Life Support
oInfection Control
Disability Confident Employer - As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy
The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.
This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence).
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Person Specification
Specific Job Requirements Essential
- Extended periods working on a computer and on the phone
- Being able to work with our corporate values.
- Enthusiastic and positive
- Approachable
- Team Player
- Always aims for excellence.
- Ability to produce creative solutions to issues.
- Evidence of drive for improvement
- Organised
- Attention to detail.
- Work within a pressured environment at times.
- Negotiation and influencing skills.
- Communication skills (verbal and written)
- Be able to priorities.
- Ability to work to deadlines.
- IT skills
- Educated to GCSE/O Level standard including English Language and Mathematics or equivalent training or healthcare related qualification.
- Admin Experience
- Data Input
- Information Governance understanding and awareness.
- Experience of working with IT systems
- Able to demonstrate effective partnership/team working
- Previous Rota Experience
- Experience of RotaMaster or similar rota management system
- Clinical governance understanding and awareness.
- Experience in a role working or liaising with clinicians
- Extended periods working on a computer and on the phone
- Being able to work with our corporate values.
- Enthusiastic and positive
- Approachable
- Team Player
- Always aims for excellence.
- Ability to produce creative solutions to issues.
- Evidence of drive for improvement
- Organised
- Attention to detail.
- Work within a pressured environment at times.
- Negotiation and influencing skills.
- Communication skills (verbal and written)
- Be able to priorities.
- Ability to work to deadlines.
- IT skills
- Educated to GCSE/O Level standard including English Language and Mathematics or equivalent training or healthcare related qualification.
- Admin Experience
- Data Input
- Information Governance understanding and awareness.
- Experience of working with IT systems
- Able to demonstrate effective partnership/team working
- Previous Rota Experience
- Experience of RotaMaster or similar rota management system
- Clinical governance understanding and awareness.
- Experience in a role working or liaising with clinicians
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
FCMS
Address
Newfield House
Vicarage Lane
Blackpool
Lancashire
FY4 4EW
Employer's website
http://www.fcms-nw.co.uk/ (Opens in a new tab)
Advertise with us.
Please contact: hello@huntukvisasponsors.com
Please contact: hello@huntukvisasponsors.com
Hunt UK Visa Sponsors
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