Talent Acquisition Assistant

Birmingham, England, United Kingdom

12/20/2024

The firm

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

The team

The Talent Acquisition team, part of the People Directorate at Shoosmiths consists of Experienced Hire and Emerging Talent. This role sits in the Experienced Hire team which is responsible for implementing the firm’s progressive talent acquisition strategy, supporting the firm's growth ambitions to excel in our chosen markets and become a leading mid-market law firm by 2030. We manage roles from Apprentice level to Partner and Director level. The team is responsible for the entire recruitment life cycle for the firm from approval to recruit through to offer. We partner with Hiring managers across all divisions to deliver a valued, responsive and seamless service to our stakeholder clients and candidates. We are passionate about our role as brand ambassadors for the firm and delivering an excellent candidate experience to all applicants.

The role

We are seeking a highly organised and proactive Talent Acquisition Assistant to join our dynamic Talent Acquisition team. This administrative role is crucial to supporting our recruiters to implement efficient and effective systems and to ensure a seamless process and excellent experience for both internal stakeholders and external applicants. This role will involve coordinating interviews, managing recruitment systems, and reporting data; integrating advanced technology and solutions where possible, including AI.

Main responsibilities

• Interview Coordination: You will arrange interviews with internal stakeholders, external applicants and agency partners, taking responsibility for this aspect of our recruitment processes and ensuring all logistics are handled efficiently and in confidence. Where possible, work with the team to implement automation to reduce manual tasks, allowing focus on more strategic aspects of recruitment. Use automated scheduling tools to coordinate interviews and follow-ups efficiently.
• System Management and integration: You will support the recruiters in the team to update and maintain our systems such as our Applicant Tracking System (ATS) and other recruitment technology, ensuring all records are accurately recorded and updated.
• Data Reporting: You will assist with the collection and management of team reports; populating data for reporting purposes, providing insights and analytics where appropriate to identify trends and improve recruitment strategies.
• Invoice Processing: You will handle the processing of recruitment invoices and securing approvals to ensure timely and accurate payments.
• Candidate management/sourcing: You will have the opportunity to support the team with building and maintaining our talent pipeline, providing candidates with an excellent experience of the firm.
• Continuous Learning: Stay updated with the latest technology trends in recruitment. Participate in training and development opportunities to leverage new tools and techniques effectively.
  
  

Skills and qualifications

• You will have experience of working in a professional services environment, ideally in an HR, recruitment or development team.
• Previous experience of high volume administrative tasks, working for multiple stakeholders.
• A proactive approach to learning and adapting to new technologies.
• Proven experience to effectively communicate and collaborate with a diverse range of people and job functions.
• Proactive in dealing with problems before they arise, and ability to think on your feet.
• Excellent attention to detail and high standards in every piece of work
• Ability to handle tasks with discretion and an expectation of complete confidentiality on all business matters.
• Demonstrable organisational and time management skills and the ability to manage multiple priorities in a fast-paced environment.
• Adaptable, self-motivated and able to work on own initiative. Equally, understands when to escalate matters or request support.
• Excellent knowledge of and proficient in Microsoft Office, specifically Excel and PowerPoint.
• Experience with data analytics and interpreting data and interest in AI-powered recruitment tools.
• Knowledge and interest in social media platforms e.g. LinkedIn
  
  

Equal opportunities

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.